Privacy notice : Museum volunteers

Who we are

Windsor & Royal Borough Museum and Royal Windsor Information Centre
Windsor Guildhall
High Street
Windsor SL4 1LR

Lawful basis for processing the information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 

UK GDPR Article 6 (1)(c) – in order to comply or to fulfil a legal obligation to collect personal information from you.

How we collect information

Personal information is collected using an online application form.
Further personal information is collected by the viewing and verification of personal identification documents including supplementary information from your proposed referees during the application process. 

What information is collected

Name, surname/s, residential address, email address, telephone numbers, driving licence number (where applicable), next of kin name and contact number, referee names and contact email addresses, disclosure of any criminal records and cautions or notices.

How we use the information provided

All information collected for volunteering at Windsor & Royal Borough Museum and Royal Windsor Information Centre is used to:

  • process your initial application, including emailing reference requests to your nominated referees.
  • contact you when suitable volunteering slots become available.
  • inform you of any other Museum and Visitor Information business you have nominated yourself for.

Who has access to the information about you

Museum Manager and Museum Officers, Information Centre Manager and permanent Royal Windsor Information Centre Assistants.

Who we may share your information with

We do not share personal information collected with anyone else unless required to do so by law.

How long we store your information

We will store and maintain your personal data for as long as you continue to volunteer with the Windsor & Royal Borough Museum and the Visitor Information Centre. Should you discontinue as a volunteer, we will delete your information with immediate effect. 

Your referrals from nominated referees will be deleted after six months from the time they are assessed during the application process. 

Unsuccessful application information will be deleted within twenty-eight days of communicating this outcome with you.

Does your service utilise automated decision making? – No.