This FOI request is for information in regards to the council’s Facilities/Building Management Team looking after Corporate buildings (not housing).
1. Does the council have in-house Corporate Buildings/Facilities Management team or is the team/service outsourced?
2. If in-house, how many Facilities/Building Officers do you have:
Full-time
Part-time
As and When officers
3. How many buildings does the team manage?
4. What type of buildings does the team manage – e.g. council offices, community centres, children’s centres, commercial buildings, park, pitches, changing rooms, libraries, community hubs, sport stadium etc.
5. Do you have One Estate/Corporate Landlord Model/vision?
6. Please provide a copy of this strategy and vision.
7. Who carries out repairs to your corporate buildings – an appointed contractor or in-house service?
8. Who opens/closes your buildings? Is it Facility Officers/staff/external customers? If external customers how is this managed?
9. Do your Facilities/Building Officers have assigned designated buildings or are they mobile and cover various sites?
10. Do your Facilities/Building Officers duties include any of the following (please tick those that apply)
Carry out repairs and PPM’s, if yes please provide details
Oversee repairs and PPM’s
H&S inspections, if so how often?
Basic DIY
Security
Reception Cover
Courier
Compliance checks i:e fire alarm tests, panic alarm/lift tests, check water temperatures, flushing of low use outlets etc across all sites, if so how often?
Mayoral ceremonies including Mace bearing and citizenship ceremonies
Support out of hours Councillors Meeting and public events
Out of hours gritting
Annual gully clearance
Set up rooms for meetings/events/refreshments/sound systems/web cast etc
First aiders and fire wardens
11. Are your Facilities Officers trained to carry out skilled tasks such as DIY or any electrical tasks? If so what training have they received?
12. Does your Facility Officers use their personal car between sites or do they have dedicated electric/pool cars?
13. How are public bookings of council buildings managed e:g in community centres, changing rooms and hubs?
14. How is access to changing rooms/pitch bookings managed? Are these bookings generally at weekends or weekdays?
15. Who covers your out of hours call outs? Are these hours paid on flat rate or enhanced rates for overnight/weekend and if so what is the minimum hours paid for attendance?
16. Do you currently have and in-house post room and if so how many staff?
17. Does your post room officers duties include any of the following (please tick those that apply)
DIP which includes scanning, indexing and batching and if so for what teams?
Archiving
Courier run across all sites, if so please advise how many sites and how often?
Posting – Franking Machine
18. How is archiving managed? Is it stored in-house/on site or stored off site and if so where?
19. Do you have digital mail room and how is this being delivered?
20. Please provide a copy of this strategy and vision.