Privacy notice : Visitor Marketing and Management, Facebook Competition Specific

Who we are

Visitor Management and Marketing
Royal Borough of Windsor and Maidenhead
Town Hall
Website :

Email address:

Lawful basis for processing information

The lawful basis we rely on to process your personal data is article 6(1)(e) of the UK GDPR, which allows us to process personal data when this is necessary for the performance of a task carried in the public interest.

The lawful basis we rely on to process your personal data is article 6(1)(c) processing is necessary for compliance with a legal obligation to which the controller is subject, including:

The Development of Tourism Act 1969.

How we collect information from you

Personal information is supplied by completing an online form via competitions run on Facebook.

What information is collected from you

The following personal information is collected: first name, surname, email address and postcode.

How we use the information you have provided

The personal information we collect is stored in our visitor marketing database.

We send our ‘Visit Windsor and Maidenhead’ email newsletter to this database a minimum of six times a year. This information is also used for email newsletters for prize partners (specific to the competition you have entered), to be sent out on an ad hoc basis.

Who has access to the information about you

The Visitor Management and Marketing team are the only people who have access to your personal information. The Marketing Executive at each prize partner will have access to this information.

Who we may share your information with

Your information will be shared with the prize partners. This is specific to the competition you entered. Your personal information is not be shared with previous or future prize partners, unless you enter any future competitions yourself.

How long we store your information

We and our prize partners store your personal information until you request it to be removed. You can unsubscribe at any time from the Visit Windsor & Maidenhead email by clicking the ‘unsubscribe’ link in all emails, emailing

Please note, you will need to unsubscribe independently from prize partners, please see the privacy policy of each partner (contact details listed in the Terms and Conditions for each competition we run).

Does your service utilise automated decision making? No