Privacy notice : Petitions

Who we are

The Petitions Officer
Democratic Services
Town Hall St Ives Road
Maidenhead SL6 1RF.

Lawful basis for processing information

Local Government Act 1972, Local Government Act 2000, Localism Act 2011, Local Government and Housing Act 1989, Local Government and Public Involvement in Health Act 2007, Local Democracy, Economic Development and Construction Act 2009, The Openness of Local Government Bodies Regulations 2014, The Local Authorities (Executive Arrangements) (Meetings and Access to Information)
(England) Regulations 2012.

General Data Protection Regulation Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

How we collect information

Personal data is supplied by people starting or signing a petition.

Categories of information

Name, address, email address (e-petitions) and signature (hard copy petitions).

How we use the information provided

The information is used to manage the council’s petition scheme in accordance with the council constitution.

Who has access to the information

The information is held by the Petitions Officer and Democratic Services colleagues. 

Who we may share your information with

Submitted petitions are shared with relevant officers and councillors and can be included in agenda paperwork if considered at a council meeting.

Information supplied when someone starts or signs an e-petition is accessible to (Civica UK Ltd) who externally host the council’s e-petition website.

If the petition you sign is an e-petition, your name will be published to the petitions page of the Royal Borough of Windsor and Maidenhead website. 

How long we store your information

Signatory names and details are retained for a period of five years from the close of the petition and are held internally by Democratic Services as a record. The name of the lead petitioner is retained indefinitely as an historical record. If included in the agenda for a council meeting, this data is retained indefinitely as an historical record.