Grants to Voluntary Organisations: Privacy notice
Who we are
The Royal Borough of Windsor and Maidenhead (RBWM) processes personal information to administer grants and funding programmes for voluntary, community and non-for-profit organisations.
The lawful basis for processing the information
Local Government Act 1972, Local Government Act 2000, Localism Act 2011, Local Government and Housing Act 1989, Local Government and Public Involvement in Health Act 2007, Local Democracy, Economic Development and Construction Act 2009, The Openness of Local Government Bodies Regulations 2014, The Local Authorities (Executive Arrangements) (Meetings and Access to Information)
(England) Regulations 2012, HMRC Compliance Handbook Manual CH15400.
How do we collect information from you
We collect personal information directly from grant applicants through online applications, electronic communications and supporting documentation submitted as part of the grant application and assessment process.
What type of information is collected from you
Depending on the grant programme and application, we may collect:
- Name and contact details
- Organisation details
- Position held within an organisation
- Financial and banking information
- Information provided in support of a grant application
- Monitoring and evaluation information relating to funded projects
We will only collect personal information that is necessary for administering and managing the grant programme.
How we use the information you have provided
We use your information to:
- Assess grant applications
- Administer grant funding
- Monitor and evaluate funded projects
- Ensure accountability and appropriate use of public funds
- Meet our legal, regulatory and audit requirements
Who has access to the information about you
The information is held by the Grants Administrator and Communities colleagues.
Who we may share your information with
Your information may be shared with:
- Relevant RBWM officers involved in the grants process
- Grant assessment panels
- Relevant elected members where appropriate
- External funding or delivery partners where required for the administration of a grant programme
- Audit, regulatory or law enforcement bodies where we are legally required to do so
Information relating to grant decisions may also be published where required for transparency and accountability purposes.
How long we store your information
We will retain personal information in accordance with the Council's Records Retention Schedule and applicable legal, financial, audit and historical record-keeping requirements.
Automated Decision-Making
The Council does not use automated decision-making or profiling when assessing grant applications.
Your Rights
Under UK data protection legislation, you have rights regarding your personal information, including the right to:
- Request access to your personal data
- Request correction of inaccurate information
- Request restriction of processing in certain circumstances
- Object to processing in certain circumstances
- Lodge a complaint with the Information Commissioner's Office (ICO)