Privacy notice : Legal services

Who we are

Legal services
Royal Borough of Windsor and Maidenhead
Town Hall
Maidenhead SL6 1RF

Lawful basis for processing the information

The lawful basis for processing is Article 6 GDPR:

c) Legal obligation

The lawful basis for processing your information is necessary for compliance with a legal 
obligation, as specified by the following legislation:

  • Local Government Act 1972 
  • Local Government Act 1974
  • Highways Act 1980
  • Police and Criminal Evidence Act 1984 
  • Road Traffic Regulation Act 1984 
  • Local Government Act 1985
  • Local Government Finance Act 1988 – to date
  • Local Government and Housing Act 1989
  • Town and Country Planning Act 1990
  • Local Government Finance Act 1992
  • Council Tax (Administration and Enforcement) Regulations 1992
  • Criminal Procedure and Investigation Act 1996 
  • Employment Act 1996
  • School Standards and Framework Act 1998
  • Data Protection Act 1998
  • Human Rights Act 1998 – sections 6 and 8
  • Civil Procedure Rules 1999
  • Local Government Act 1999
  • Local Government Act 2000
  • Regulation of Investigatory Powers Act 2000 
  • Planning and Compulsory Purchase Act 2004
  • Housing Act 2004
  • Education Act 2005
  • Clean Neighbourhoods and Environment Act 2005
  • Animal Welfare Act 2006
  • Safeguarding Vulnerable Groups Act 2006
  • Commons Act 2006Fraud Act 2006
  • Tribunals, Courts and Enforcement Act 2007
  • Local Government and Public Involvement in Health Act 2007
  • Employment Act 2008
  • Housing and Regeneration Act 2008
  • Local Democracy, Economic Development and Construction Act 2009
  • Equality Act 2010
  • Flood and Water Management Act 2010
  • Academies Act 2010
  • Localism Act 2011
  • Education Act 2011
  • Welfare Reform Act 2012
  • Growth and Infrastructure Act 2013
  • Council Tax Reduction Schemes (Detection of Fraud and Enforcement) (England) Regulations 2013 
  • Prevention of Social Housing Fraud Act 2013
  • Criminal Justice and Courts Act 2015
  • Accounts and Audit Regulations 2015
  • Housing and Planning Act 2016
  • Neighbourhood Planning Act 2017
  • Children and Social Work Act 2017
  • Homelessness Reduction Act 2017

How we collect information

Information is collected from you as the service user via online web forms, hard copy documents, e-mail, and on occasion by telephone or through face-to-face discussion.

This information will be collected from either you directly as the data subject, or from a representative acting on your behalf, e.g. a manager. We may also receive information from third parties such as schools, academies, local authority companies, other statutory bodies, other legal professionals, and other councils.

Information we collect

We may collect the following information:

  • Surname,
  • Forename,
  • Title,
  • Age,
  • Address,
  • Postcode,
  • E-mail,
  • Phone number,
  • National Insurance number,
  • Household composition,
  • Wage information,
  • Pension data,
  • Employment history or benefits,
  • Housing and rent details, financial information,
  • Personal reports from health professionals,
  • References and educational qualifications, and Disciplinary documentation.

How we use the information provided

All information provided is used by Legal services for the purposes of: 

  • Provide legal advice principally to our council departments
  • To complete a transactional matter; such as property transaction or TUPE transfer
  • To prosecute where under a statutory duty
  • To defend/pursue the Council’s legal interests
  • Responding to enquiries and other matters
  • Analysing statistical data for service development purposes (usually anonymised).

Who has access to the information about you

Your information is managed by staff employed in the Legal department. Your information may also be shared with officers from other service areas for assistance with these matters. All personal data is stored securely; we have in place security which are intended to ensure, as far as possible, the security and integrity of all personally identifiable information.

Who we may share your information with

We will share this information with council departments relevant to the legal service we are providing. 

How long we store your information

Information will not be kept longer than necessary and will be kept for no longer than eight years. 

Does your service utilise automated decision making? – No.