1. Home
  2. Strategies and policies
  3. Data protection
  4. Privacy notice : Planning Public Access Registration

Privacy notice : Planning Public Access Registration

Who we are

Planning Support Services
Town Hall, St Ives Road
Maidenhead SL6 1RF

The lawful basis for processing personal data

  • The Town and Country Planning (Use Classes) Order 1987.
  • The Town and Country Planning (Applications) Regulations 1988.
  • The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) Regulations 2012.
  • The Planning (Listed Buildings and Conservation Areas) Regulations 1990.
  • The Town and Country Planning (Development Plan) Regulations 1991.
  • The Town and Country Planning General Regulations 1992.
  • The Town and Country Planning Appeals (Determination by Inspectors) (Inquiries Procedure) Rules 1992.
  • The Town and Country Planning (Modification and Discharge of Planning Obligations) Regulations 1992.
  • The Highways (Inquiries Procedure) Rules 1994.
  • The Town and Country Planning (General Permitted Development) (England) Order 2015.
  • The Town and Country Planning (Crown Land Applications) Regulations 1995.
  • The Units of Measurement Regulations 1995.
  • The Hedgerows Regulations 1997.
  • The Town and Country Planning (Environmental Impact Assessment) (England and Wales) Regulations 1999.
  • The Town and Country Planning Appeals (Determination by Inspectors) (Inquiries Procedure) (England) Rules 2000.
  • The Town and Country Planning (Hearings Procedure) (England) Rules 2000.
  • The Town and Country Planning (Appeals) (Written Representations Procedure) (England) Regulations 2000.
  • The Town and Country Planning (Enforcement Notices and Appeals) (England) Regulations 2002.
  • The Town and Country Planning (Enforcement) (Written Representations Procedure) (England) Regulations 2002.
  • The Town and Country Planning (Enforcement) (Determination by Inspectors) (Inquiries Procedure) (England) Rules 2002.
  • The Town and Country Planning (Enforcement)(Inquiries Procedure)(England) Rules 2002.
  • The Town and Country Planning (Local Development) (England) Regulations 2004.
  • The Town and Country Planning (General Development Procedure) (Amendment) (England) Order 2005.
  • The Town and Country Planning (Major Infrastructure Project Inquiries Procedure) (England) Rules 2005.
  • The Town and Country Planning (General Development Procedure) (Amendment) (England) Order 2006.
  • The Planning (Applications for Planning Permission, Listed Buildings and Conservation Areas) (Amendment) (England) Regulations 2006.
  • Town and Country Planning (Control of Advertisements) Regulations 2007.
  • The Town and Country Planning (General Permitted Development) (Amendment) (No. 2) (England) Order 2008.
  • The Town and Country Planning (Fees for Applications and Deemed Applications) (Amendment) (England) Regulations 2008.
  • The Town and Country Planning (General Development Procedure) (Amendment) (England) Order 2009.
  • The Town and Country Planning (Development Management Procedure) (England) Order 2010.
  • The Town and Country Planning (Fees for Applications and Deemed Applications) (Amendment) (England) Regulations 2010.
  • The Town and Country Planning (General Development Procedure) (Amendment) (England) Order 2010.
  • The Town and Country Planning (General Permitted Development) (Amendment) (England) Order 2011.
  • The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) Regulations 2012.
  • The Town and Country Planning (Development Management Procedure) (England) (Amendment No. 3) Order 2012.
  • The Town and Country Planning (Development Management Procedure) (England) (Amendment) Order 2012.
  • The Town and Country Planning (Compensation) (England) Regulations 2012.
  • The Town and Country Planning (Appeals) (Written Representations Procedure and Advertisements) (England) (Amendment) Regulations 2013.
  • The Planning (Listed Buildings and Conservation Areas) (Amendment No. 2) (England) Regulations 2013.
  • The Planning (Listed Buildings and Conservation Areas) (Amendment No. 2) (England) Regulations 2013.
  • The Town and Country Planning (Hearings and Inquiries Procedure) (England) (Amendment) Rules 2013.
  • The Town and Country Planning (Section 62A Applications) Procedure and Consequential Amendments) Order 2013.
  • The Town and Country Planning (Fees for Applications Deemed Applications, Requests and Site Visits) (England) (Amendment) Regulations 2013.
  • The Town and Country Planning (Development Management Procedure and Section 62A Applications) (England) (Amendment) Order 2013.
  • The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) (Amendment) (No. 2) Regulations 2014.
  • The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) (Amendment) Regulations 2014.
  • The Town and Country Planning (Compensation) (England) (Amendment) Regulations 2014.
  • The Town and Country Planning (Hearings and Inquiries Procedure) (England) (Amendment and Revocation) Rules 2015.
  • The Town and Country Planning (General Permitted Development) (England) Order 2015.
  • The Town and Country Planning (Use Classes) (Amendment) (England) Order 2015.
  • The Town and Country Planning (Compensation) (England) Regulations 2015.
  • The Town and Country Planning (Environmental Impact Assessment) (Amendment) Regulations 2015.
  • The Town and Country Planning (Section 62A Applications) (Procedure and Consequential Amendments) (Amendment) Order 2015.
  • The Town and Country Planning General (Amendment) (England) Regulations 2015.
  • The Planning (Listed Buildings and Conservation Areas) (Amendment) (England) Regulations 2015.
  • The Town and Country Planning (General Permitted Development) (England) (Amendment) Order 2016.
  • The Infrastructure Planning Fees (Amendment) Regulations 2017.
  • The Town and Country Planning (General Permitted Development) (England) (Amendment) Order 2017.
  • The Town and Country Planning (Compensation) (England) (Amendment) Regulations 2017.
  • The Town and Country Planning (General Permitted Development) (England) (Amendment) Order 2018.
  • The Town and Country Planning (Section 62A Applications) (Hearings) Rules 2013.
  • The Countryside and Wildlife Act 1981.
  • Town and Country Planning Act 1990.
  • Planning Act 2008.
  • Rights of Way Act 2000.
  • Enterprise and Regulatory Reform Act 2013.
  • Environment Act 1995.
  • Human Rights Act 1998.
  • Localism Act 2011.
  • Highways Act 1980.
  • Banking and Financial Dealings Act 1971.
  • Electronic Communications Act 2000.
  • UK Data Protection Act 2018.
  • Copyright, Designs and Patents Act 1988.

How we collect information from you

Personal data is supplied by service users electronically via the council’s public access system.

What information is collected from you

We are provided with name, telephone number and email address.

How we use the information you have provided

The information provided is stored on the council’s secure cloud based database system. Once registered you are able to make representation on a current planning application. Your name and address will be listed on the comments page of the selected application.

Your personal details will be recorded on the council’s planning database, Uniform, and a copy of your comments will be stored in the council’s document management system. A copy of the comments can be viewed via the public access system.

The council comply with UK Data Protection Act 2018 and will redact  telephone numbers and email addresses prior to publication. Your name and address will be available for public access as part of the Planning process.

You are also able to track selected planning applications and we will use your email address provided to notify you of any change to the status of the selected planning application.

Who has access to the information about you

The personal details you provide as part of registration are available to Council’s IT staff.

If you make representation on a planning application the details provided are available to Planning and Internal staff. Your name and address will be available for public access as part of the Planning process.

Who we may share your information with

Personal names and addresses are available on the council’s website and available to all.

Contact details and any further information supplied are stored on the council’s Uniform database and can be accessed by the Local Authority Planning staff and council services as below:

  • ICT Applications support staff.
  • Trees/Ecology.
  • Highways.
  • Building Control.
  • Customer Contact centre.
  • Flooding/Drainage.

How long we store your information

The council maintain an accurate record of all planning applications and associated documents which will permanently remain on the council’s Planning database (Uniform) system and be available to the public on the council’s website.

Does your service utilise automated decision making? No