Privacy notices: Communications and public health

Who we are

Public Health Team
Royal Borough of Windsor & Maidenhead (RBWM) Council
Town Hall
St. Ives Road
Maidenhead 
SL6 1RF

Email: customer.service@rbwm.gov.uk 

Lawful basis for processing information

General Data Protection Regulation Article 6(1)(a) – the data subject has given consent to the processing of his or her personal data for one or more specific purposes.

General Data Protection Regulation Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Local Government Act 1999

Where we have collected special category data, we rely upon the following condition under the UK GDPR: Article 9(2)(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes.

Article 9(2)(g) the processing is necessary for reasons of substantial public interest on the basis of Section 10(3) and para 8 (equality of opportunity or treatment), Part 2 Schedule 1, Data Protection Act 2018.

How we collect information

Personal information may be collected when you sign up and participate in the focus group.

Categories of information

During the focus groups, we may collect the following types of personal information:

• Name
• Volunteered personal information (e.g., age, gender)
• Any other personal information you choose to share voluntarily.

How we use the information provided

We process your personal information to sign you up to attend a focus group. Personal information disclosed during focus groups is entirely voluntary and you can choose not to provide any further personal information after you have signed up to participate. 

Data collected from the focus groups is anonymised and used to help identify areas for improvement and implement changes within the borough to ensure RBWM Council remains compliant with the legal and statutory obligations regarding public health.

Who has access to the information about you

RBWM Council employees including the Public Health Team.

Who we may share your information with

Your personal information is not shared outside of RBWM Council.

How long we store your information

We process your personal data for as long as necessary or no longer than one year after which it is safely destroyed. Where your personal information has been processed based on your consent when you voluntarily provide it during the focus group sessions, you have the right to withdraw your consent at any time by emailing the above address.

Does your service utilise automated decision making? No