Windsor Castle private tours with hospitality

Combine a private guided tour of Windsor Castle with private hospitality at the Windsor Guildhall.

A VIP Royal Windsor experience for groups

Rooftop of Windsor Guildhall (Credit Tom Flather photography)

Combining a private visit to Windsor Castle with a private event at Windsor Guildhall creates a unique VIP experience that your clients or guests will remember for years to come. 

Begin with an exclusive guided tour of Windsor Castle, the world's oldest occupied castle, then continue the evening at the Windsor Guildhall for dining and celebrations.

Your guests can explore Windsor Castle's State Apartments where the British monarchy have lived and entertained for centuries, then walk just two minutes to the Windsor Guildhall to raise a glass in the venue where King Charles III and Queen Camilla hosted their wedding in 2005. 

Royal Collection Trust Windsor Castle private evening tour

All tours are subject to availability. 

What's included:

  • Guided tour in English with expert commentary.
  • Complimentary guidebook for each guest.
  • Access to the castle including the State Apartments.
  • Evening tours: 6pm- 8.30pm.

Available: Typically available Monday, Thursday, and Friday throughout the year.
Group requirements:

  • £85 per person or £1,275 minimum booking value.
  • Group size – minimum 15/maximum number 60.

Book your Windsor Castle tour:

Complete the experience at Windsor Guildhall

Located just 100 metres from Windsor Castle the Windsor Guildhall provides the perfect setting to extend your VIP evening.

A venue steeped in royal history

This stunning Grade I listed building, designed by Sir Christopher Wren, made headlines worldwide as the venue for the wedding of King Charles III (then Prince of Wales) and Queen Camilla in April 2005. Your guests will celebrate in the same magnificent rooms where the royal couple exchanged vows. 

Exclusive venue hire

Whether you're planning a pre-tour reception or post-tour celebration, you'll have exclusive access to this royal wedding venue, creating an unforgettable backdrop for your private event.

Venue capacity:

  • Up to 100 guests for drinks receptions.
  • Up to 90 guests for seated formal dining.

Event options to complement your Windsor Castle tour:

Pre-tour events (before 6pm)

  • Afternoon tea celebrations.
  • Champagne or prosecco receptions.
  • Canapé receptions or buffets.

Post-Tour events (after 8.30pm)

  • Welcome drinks reception.
  • Buffet dinner.
  • Two or three-course formal dining.
Windsor Guildhall: Private dining, table layout

 

Windsor Guildhall: Banquet table (Gill Aspel)

Guide pricing for hospitality options

All pricing examples are for midweek events (April 2025 - March 2026).

Champagne reception

  • 1.5 hours exclusive hire: £985.
  • Prosecco from £22 per bottle | Champagne from £38 per bottle | Wine from £20 per bottle (plus VAT).

Reception with canapés or buffet

  • Two hours exclusive hire: £1,100.
  • Catering from £15 per head (plus VAT, supplier dependent).

Afternoon Tea celebration

  • Four hours exclusive hire: £1,320.
  • Afternoon tea from £25 per head (plus VAT, supplier dependent).

Formal seated dinner

  • Six  hours exclusive hire (including preparation): £1,981.
  • Two or three-course menu from £40 per head (supplier dependent).
  • Optional drinks reception: Prosecco from £22 per bottle | Champagne from £38 per bottle (plus VAT).

These examples are intended as a planning guide. The Windsor Guildhall events team will provide a fully bespoke quote based on your specific requirements.

Flexible and bespoke service

Every Guildhall booking includes exclusive venue hire. We work with a range of premium local suppliers to deliver exceptional catering. This gives you complete flexibility to match your budget and accommodate your guests' preferences—from dietary requirements to specific menu requests.

We can place a provisional hold in our calendar while arrangements for your private Windsor Castle tour are being made. 

Contact Windsor Guildhall Events Team:

  • Email: guildhall@rbwm.gov.uk.
  • Phone: 01628 796284.
  • (If we're hosting an event and cannot answer, please leave a voicemail and we'll return your call promptly).

Explore the Venue:

Need help co-ordinating your Windsor experience?

Concierge Service with our VisitWindsor partners

We understand that coordinating a multi-element VIP event can be time-consuming, especially when you're managing other business priorities.

Our partners, VisitWindsor, offer a full concierge service to take the hassle out of planning your Windsor experience. They have unrivalled local experience which is particularly valuable if you are planning from overseas or outside of the local area. 

They can arrange everything on your behalf, including:

  • Windsor Castle private tour booking and liaison.
  • Coordination with Windsor Guildhall for seamless timing.
  • Hotel accommodation for overnight guests.
  • Team building activities.
  • Unique Windsor experiences (carriage rides, Thames boat trips, walking tours of Windsor and more).
  • Day time guided tours of Windsor Castle.
  • A single point of contact for all elements of your event.

Contact Visit Windsor Partners:

For further information, please contact us:
Email
guildhall@rbwm.gov.uk
Phone
01628 796284
Address

Windsor Guildhall
High Street
Windsor
SL4 1LR
United Kingdom