FOI003682 EIR Sports and Leisure/Planning/Environmental Protection

I request information concerning Fire.Fest 2026, advertised for 7 November 2026 at Braywick Sports Ground/Braywick Park, Maidenhead, organised by A & L Events.
For clarity, I am seeking existing recorded information and documents held by RBWM. I am not asking the Council to create new information or provide an opinion. Where a document contains exempt personal or commercially sensitive information, please provide the document with the relevant information redacted rather than withholding the document in its entirety.
Please provide the following:
1. RBWM land ownership, hire and permission
Please provide:
a. The application, booking request, hire application or other request submitted to RBWM for the use of Braywick Sports Ground/Braywick Park for Fire.Fest 2026.
b. The resulting land-hire agreement, licence, consent, permission or other authorisation granted by RBWM for the event.
c. The date on which that permission was granted and its reference number, if applicable.
d. The conditions attached to the permission, including conditions relating to:
•    maximum attendance;
•    operating hours;
•    set-up and dismantling;
•    fireworks;
•    alcohol;
•    security/stewarding;
•    traffic management;
•    emergency access;
•    public liability insurance;
•    reinstatement of RBWM land; and
•    noise.
e. Any subsequent amendments, variations, waivers or dispensations relating to that permission.
2. Licensing – alcohol and regulated entertainment
Please provide:
a. The premises licence, Temporary Event Notice (TEN), or other licensing authorisation relied upon for the sale of alcohol or provision of regulated entertainment at Fire.Fest 2026.
b. The licence/TEN reference number.
c. The date on which the application or notice was received by RBWM.
d. The date on which the licence was granted or TEN accepted.
e. The maximum number of persons permitted to be on the premises/site under the relevant authorisation, including any capacity condition.
f. The plan identifying the area to which the relevant premises licence applies.
g. Any representations, objections, notices, conditions, correspondence or decisions relating to the Fire.Fest 2026 licensing arrangements, including correspondence involving Police, Environmental Health or other responsible authorities.
h. If RBWM considers that an existing premises licence for Braywick Leisure Centre covers any part of Fire.Fest 2026, please provide the relevant plan and the recorded information establishing the extent of the licensed premises.
3. Safety Advisory Group / event safety
Please provide:
a. The date on which Fire.Fest 2026 was first notified to, referred to, or considered by the RBWM Safety Advisory Group (SAG).
b. The Fire.Fest 2026 event application/submission to the SAG.
c. The Event Management Plan and any subsequent revisions.
d. The site plan submitted for the event.
e. The Crowd Management Plan.
f. The Security and Stewarding Plan, including the proposed number of security personnel/stewards.
g. The Emergency Plan and Evacuation Plan.
h. The Medical/First Aid Plan.
i. The Fire Risk Assessment.
j. Any SAG minutes, notes, recommendations, actions, decisions or correspondence relating specifically to Fire.Fest 2026.
k. Any conditions, recommendations or actions imposed or requested by RBWM, Police, Fire and Rescue, NHS/ambulance services, Highways, Environmental Health or other SAG participants.
l. Any recorded decision that the event could proceed notwithstanding any departure from RBWM’s published event-safety guidance, including the guidance concerning notification of events to the SAG.
4. Firework display and explosives safety
Please provide any recorded information held by RBWM concerning:
a. The proposed professional fireworks contractor/display operator.
b. The Firework Display Risk Assessment.
c. The fireworks/firing plan.
d. The location of the firing area and designated spectator exclusion/separation zones.
e. The identified fireworks fallout area.
f. Arrangements for emergency access to the firing area and spectator area.
g. Arrangements for dealing with misfires, adverse weather/wind conditions and cancellation of the display.
h. Fire-service involvement or consultation concerning the fireworks.
i. Any information provided to RBWM concerning the storage of fireworks at or near Braywick Sports Ground before the event.
j. Any licence, notification, exemption or other recorded authorisation relating to the storage of fireworks which has been supplied to RBWM.
5. Highways, traffic management and road closures
Please provide:
a. Any application made in connection with Fire.Fest 2026 for:
•    a temporary traffic regulation order;
•    a road closure;
•    a traffic restriction;
•    a suspension of parking;
•    a prohibition of waiting;
•    traffic diversion;
•    temporary traffic signs;
•    highway occupation; or
•    any other highway-related authorisation.
b. Any Traffic Regulation Order, temporary order, notice or other legal instrument made or proposed in connection with the event.
c. The statutory provision under which each such order or restriction was made.
d. The date on which the application was received.
e. The date on which any order was made.
f. The dates on which any statutory/public notices were published or displayed.
g. The roads, footways or public areas affected.
h. The approved Traffic Management Plan.
i. Any correspondence between RBWM Highways and the event organiser concerning traffic, parking, road closures, pedestrian management or emergency access.
j. Any recorded assessment of the effect of Fire.Fest 2026 on traffic flows, congestion, pedestrian safety, emergency vehicle access or surrounding roads.
k. If RBWM considers that no Traffic Regulation Order or road closure order is required, please provide the recorded information explaining that determination.
6. Planning and temporary use of the land
Please provide:
a. Any planning application, notification, prior approval, permitted-development notification or other planning-related submission made to RBWM specifically concerning Fire.Fest 2026.
b. Any planning reference number associated with the event.
c. Any recorded planning assessment or determination concerning whether the temporary use of Braywick Sports Ground/Park for Fire.Fest 2026 requires planning permission.
d. If RBWM considers that planning permission is not required, please identify the statutory permitted-development provision or other legal basis relied upon, insofar as this is recorded information.
e. Any planning conditions, restrictions or limitations which RBWM considers applicable to the temporary use of the site for Fire.Fest 2026.
f. Any correspondence concerning the cumulative or repeated use of Braywick Sports Ground/Park for Fire.Fest or similar events.
Additional information
For each of the six categories above, please provide the relevant RBWM department/team responsible for the approval or decision, together with the relevant application, licence, order, case or reference number where one exists.
Please also provide a list of the documents falling within the scope of this request which RBWM is withholding, in whole or in part, identifying the exemption or exception relied upon for each document.