Officer Decision Notices

This page contains information on all officer decisions made under delegation, published as an Officer Decision Notice.

This page contains information on all officer decisions made under delegation, published as an Officer Decision Notice. This notice will contain key information on the decision taken, financial and legal implications, and whether the decision can be called in for review by an Overview and Scrutiny Panel. Officers are required to submit an Officer Decision Notice within one week of a decision being taken.

New Officer Decision Notices are now published on Modern.Gov.

This page will only show Officer Decision Notices published between January - April 2023. 

January - April 2023 Decision notices

Title and description Date Value File download
Electrical Planned Preventative Maintenance Service
To provide RBWM with a serviceable contract for the statutory PPM across the corporate and schools estate.
Tue, 03/01/2023 - 12:00		 None File 1
Mechanical Planned Preventative Maintenance Service
To provide the statutory mechanical planned preventative maintenance across the corporate and schools estate.		 Tue, 03/01/2023 - 12:00 None File 2
Fire and Intruder Alarm Planned Preventative Maintenance Service
To provide statutory Fire and Intruder Alarm planned preventative maintenance across the corporate and schools estate.
Tue, 03/01/2023 - 12:00		 None File 3
Award of contract for Subsidised Pest Control Service and Dog Warden Service
Award of the pest control and dog warden service contract to SDK Environmental based on a 4-year contract with the option to extend for one further 2-year period.
Wed, 04/01/2023 - 12:00
Please note that the contract being awarded includes provisions for the supplier to request price increases during the contract term.		 File 4
Castle Hill, Windsor Public Realm Improvements
To raise a purchase order to allow the ordering of materials to deliver the Castle Hill Public Realm scheme due to long lead in times.
Wed, 04/01/2023 - 12:00
The Capital Budget for the Scheme is already approved by the Thames Valley LEP and in the wider Capital Programme for the Council.		 File 5
Datchet Barrell Arch Maintenance work
To award contract for Lanes to undertake maintenance and survey work on the Datchet Barrell Arch.
Fri, 13/01/2023 - 12:00
Within budget allocated for DHEFIM scheme.		 File 6
Community Right to Bid - Gardener Cottages Green, Windsor
To add the nominated land to the Council's List of Assets of Community Value.
Tue, 24/01/2023 - 12:00		 None File 7
Stovell Road and Barry Avenue walking and cycling improvements
Proceed with highways works and installation of digital walking and cycling counter.
Tue, 31/01/2023 - 12:00
Capital scheme cost of £184,000, for full details please see link below.		 File 8
Parking Enforcement Contract
To award an 11 month contract to incumbent provider to allow for procurement exercise to be concluded.
Tue, 31/01/2023 - 12:00
Spend is in line with contract and within budget.		 File 9
Council Tax Support Fund
To carry out the requirement from DLHUC to award up to £25 to residents on Council Tax Reduction, and to delegate the subsequent design of a scheme to deal with any underspend of the £113k to the Cabinet Member.
Mon, 20/02/2023 - 12:00
It is not yet possible to model how much of the £113k DLHUC have provided for will be utilised in the initial award as the software can only be tested as part of the annual billing process.		 File 10
Microsoft Licensing Contract
Award contract for Microsoft Licensing.		 Wed, 08/03/2023 - 12:00 Approximately £400,000 per annum. File 11
The Council will accept the invitation to move to the next stage of the process, involving a new special school
This will enable us to identify the education partner for the special school and progress towards a design for the school.
Wed, 08/03/2023 - 12:00
There is no financial commitment from this decision and allows more accurate forecasting of likely local costs.		 File 12
Affordable Housing - Open Space Land North of Thames Mead at Sawyer’s Close, Windsor
RBWM proposes to transfer Land North of Thames Mead, Sawyers Close to Abri Group Limited at a value of £1 and not at market value.		 Thu, 09/03/2023 - 12:00
There will be no financial cost to the council as part of the approval of this project.		 File 13
Change of Polling Station Location
To agree a temporary change to a polling station in the ward of Bisham and Cookham from Bisham Primary School to designate All Saints Church, Bisham as a temporary location for the election being held in May 2023.
Sun, 12/03/2023 - 12:00
No finance considerations were taken into account in this instance - there is no saving or additional expenditure associated with this decision.		 File 14
Sexual and Reproductive Health Services - Approval to Proceed
To proceed to re-procure sexual and reproductive health services.

 

 The service will be funded from the public health grant. File 15
Admission of additional Domiciliary Care provider onto Council Dynamic Purchasing System
To ensure a dynamic and diverse care market in the local area, in accordance with the Market Shaping duties of the Local Authority. To ensure continuity of care for those people currently receiving care and support from the care provider concerned.
Fri, 24/03/2023 - 12:00
There are no risks associated with the decision to include this Provider within the new framework.		 File 16
Increase in hourly rate for Domiciliary Care Providers on the Council DPS framework and increase in Direct Payment hourly rate
To ensure a dynamic and diverse care market in the local area, in accordance with the Market Shaping duties of the Local Authority. To ensure continuity of care for those people currently receiving care and support from the care provider concerned.
Wed, 22/03/2023 - 12:00
Full budgetary provision as confirmed by Senior Finance Business Partner		 File 17
Increase in rate for day centre attendance and activity - Older Persons' daycentre
To ensure that the costs of providing daycare and support are uplifted in line with inflationary pressures.
Tue, 28/03/2023 - 12:00
Risks and mitigations would be considered on an individual basis, should attendees be required to fund the costs of attendance themselves. Many care packages are funded through adult social care.		 File 18
Stafferton Way Link Road Compensation Claim Settlement
To agree a settlement figure as a full and final settlement of a claim for compensation for the loss of property value as a result of increased traffic noise and light from the construction of the Stafferton Way Link Road.
Tue, 28/03/2023 - 12:00
The exact settlement figure is not publicly disclosed, the Tribunal could determine an award at a higher level than agreed.		 File 19
Heating, Ventilation and Air Conditioning Works
Current heating, ventilation and air conditioning in Maidenhead Library is not fit for purpose.
Tue, 28/03/2023 - 12:00
Capital bid previously agreed as part of overall budget set.		 File 20
Lease of the site at Braywick Park to Maidenhead United FC
That the Executive Director of Place Services agrees to proceed with the lease of the site, subject to the granting of planning permission.
 
Tue, 04/04/2023 - 12:00
The council will receive in return for the sale of the land, subject to planning, a capital receipt of £460,000. This will only be paid if planning permission is achieved and is, therefore, a conditional contract.		 File 21
Letting of Commercial Property 21/21a, Gloucester Road, Maidenhead
Letting of investment property.
Wed, 05/04/2023 - 12:00
Confidential		 File 22
Award of Contract for provision of Digital Poll Clerk devices
Following the approval of a procurement waiver the approval to procure the Digital Poll Clerk solution from Modern Democracy for polling stations across the borough over a four-year contract.
Wed, 26/04/2023 - 12:00
Please see full ODN below.		 File 23
Appointment of Deputy Head of Planning
To award a contract to undertake the role of deputy head of planning for a period of 6 months.
Fri, 28/04/2023 - 12:00
The contract will incur a cost of up to £90,000 which will partially be offset by savings arising from vacant posts.		 File 24
Lease renewal of café in Maidenhead Library
To renew the lease of the Rio Deli Café for three years at the expiry of the current lease.		 Fri, 28/04/2023 - 12:00 The Council will receive an increased rental income under the new lease. The Council will also undertake some works to the library entrance to improve security out of hours. File 25
Admission of additional Domiciliary Care Provider onto Council Dynamic Purchasing System (Kareplus Windsor)
To approve the recommendation.		 Wed, 10/05/2023 - 12:00 There are no additional financial considerations. File 26
Education, Employment and Tenancy Sustainment Support Service Contract Award
To appoint Beam Up Ltd to undertake the Education, Employment and Tenancy Sustainment service required by Housing Services.
Tue, 23/05/2023 - 12:00
The service provided by Beam is predicted to achieve a small direct cost saving of £10,220 per year compared to other forms of service provision.		 File 27
Decision on 'Lease of the site at Braywick Park to Maidenhead United FC' following Place Overview & Scrutiny Panel Call-In
The Executive Director of Place has decided that this decision shall be brought back to Cabinet to review the approach and process conducted regarding the Open Spaces Notice and Disposal of Land following previous Cabinet approval.
Mon, 22/05/2023 - 12:00		 n/a File 28
Community Right to Bid - Oakbridge Centre, Imperial Road, Windsor
To add the nominated land, being the Oakbridge Centre, Imperial Road, Windsor to the Council's List of Assets of Community Value.
Tue, 23/05/2023 - 12:00		 None File 29

Decision to appoint CTS as main contractor for the refurbishment of the Chiltern Road site
To appoint Contract Trading Services Ltd as main contractor for the refurbishment of the Chiltern Road site.
Tue, 23/05/2023 - 12:00
The budget for the refurbishment has been agreed and is in the borough's capital programme.		 File 30

Change to User Clause in a Commercial Lease
Vary the wording in the user clause of the lease.
Tue, 30/05/2023 - 12:00		 n/a File 31
Assignment of Licence Lowbrook Road
Approve assignment of Licence.		 Tue, 30/05/2023 - 12:00 n/a File 32
Letting of Leisure Unit in Maidenhead
Approve the commercial letting of a leisure unit in Maidenhead.
Mon, 05/06/2023 - 12:00		 n/a File 33
Assignment of commercial unit Maidenhead
Authorise the assignment of the lease.
Tue, 06/06/2023 - 12:00		 n/a File 34
CRM approval to tender
Complying with the Contract and Tendering Procedure Rules and as Heads of Service Group were consulted via the Cabinet Paper that sought delegated authority to go to tender.
Thu, 08/06/2023 - 12:00		 Contained in Cabinet paper. File 35
DFG New Build
To agree to the £250,000 contribution to Housing Solutions to fund a new-build adapted property for a disabled household.
Tue, 13/06/2023 - 12:00
This scheme represents excellent value for money as it is being jointly funded by Housing Solutions and RBWM.		 File 36
Appointment of BHP Mechanical as main contractor for heating upgrade works at Furze Platt Primary Federation
To appoint BHP Mechanical as main contractor for the upgrade of the heating systems at Furze Platt Infant School and Furze Platt Junior School (the Furze Platt Primary Federation).
Thu, 15/06/2023 - 12:00
The budget for the works has been approved and is in the Council's capital programme.		 File 37
Appointment Gardner Mechanical Services Ltd as main contractor for heating upgrade works at Alwyn Infant School
To appoint Gardner Mechanical Services Ltd as main contractor for the upgrade of the heating system at Alwyn Infant School.
Thu, 15/06/2023 - 12:00
in the project costs. Details of any associated finance considerations: The budget for the works has been approved and is in the Council's capital programme.		 File 38
Appointment of Councillor Simon Werner to the Thames Valley Police and Crime Panel
To appoint Councillor Simon Werner to the Thames Valley Police and Crime Panel.
Mon, 19/06/2023 - 12:00		 None File 39
Approval to sublet 2b Howarth Road, Maidenhead
To approve the sub-letting of the property by the tenant of the long lease.
Thu, 15/06/2023 - 12:00
The income/rent remains unchanged as the lease remains in place.		 File 40
Assignment of lease at 2a Howarth Road, Maidenhead
To approve the assignment of the long lease from the existing tenant to a new tenant.
Thu, 15/06/2023 - 12:00		 n/a File 41
Waldeck House Demolition
To demolish Waldeck House.
Mon, 19/06/2023 - 12:00
These were considered as part of the budget setting process. Agreed budget allows for enabling works including service disconnections, demolition works and site security post demolition.		 File 42
To appoint Industrial SiteWorks Solutions Ltd as main contractor for the upgrade of the heating systems at Larchfield Primary School
To appoint Industrial SiteWorks Solutions Ltd as main contractor for the upgrade of the heating systems at Larchfield Primary and Nursery School.
Wed, 21/06/2023 - 12:00
The budget for the works has been approved and is in the Council's capital programme.		 File 43
Admission of additional Domiciliary Care Provider onto Council Dynamic Purchasing framework
Spectrum Homecare have now successfully completed a submission to join the Borough's domiciliary care framework.
Tue, 27/06/2023 - 12:00
The Borough Finance team provided full financial support throughout the process; there is full budget provision.		 File 44
Appointment of Tencer Ltd as main contractor for kitchen ventilation works at four schools
To appoint Tencer Ltd as main contractor for works to upgrade ductwork associated with kitchen ventilation at four schools.
Tue, 11/07/2023 - 12:00
The budget for the works has been approved and is in the Council's capital programme.		 File 45
RBWM insurance broking and risk management support contract - 2 year extension to 30/09/25
Procurement team advised to use the reason above and to state in the supporting notes that this is because there's no other option that fits this scenario.
Fri, 14/07/2023 - 12:00		 n/a File 46
To appoint Industrial SiteWorks Solutions Ltd as main contractor for the boiler replacement at Waltham St Lawrence Primary School
To appoint Industrial SiteWorks Solutions Ltd as main contractor for the boiler replacement at Waltham St Lawrence Primary School.
Wed, 26/07/2023 - 12:00
The budget for the works has been approved and is in the Council's capital programme.		 File 47
Production Environment Award
Complying with the Contract and Tendering Procedure Rules to award contract to supplier Nutanix for production environment.
Fri, 28/07/2023 - 12:00
The budget for the works has been approved and is in the Council's capital programme.		 File 48
Renewal of Minerals and Waste Joint Working Agreement Contract
To renew the contract.
Mon, 31/07/2023 - 12:00
The monies need to cover the cost of this contract renewal have already been paid under a separate contract and will be reused for this renewal. There is no additional cost to the Council.		 File 49
South East Library Management System
To appoint Civica to provide the South Eastern Library Management System.
Fri, 04/08/2023 - 12:00		 n/a File 50
For further information, please contact us:
Email
Democratic.Services@rbwm.gov.uk
Address

Democratic Services
Royal Borough of Windsor and Maidenhead
Town Hall
St Ives Road
Maidenhead
SL6 1RF
United Kingdom