Privacy notice : The Register Office

Who we are

The Register Office
Town Hall St Ives Road
Maidenhead Sl6 1RF
Tel 01628 796422

Lawful basis for processing the information

The Births and Deaths Registration Act 1953
The Marriage Act 1948
The Civil Partnership Act 2004

General Data Protection Regulation 2016 – Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

How we collect information

Personal data is supplied by service users in person. During the period of the Covid19 pandemic, personal data may be provided to the Registrars in electronic form and verified by telephone.

What information is collected

Name, address, contact details.

How we use the information you have provided

To record a registration of a birth, death or marriage.

Who has access to the information about you

Registration officers, with a copy being sent to the Registrar General for England and Wales.

Who we may share your information with

Registration information held at this office may be shared with other organisations in the course of carrying out our functions, or to enable others to perform theirs.

We will only share information where there is a lawful basis to do so for the following reasons:

  • Statistical or research purposes
  • Administrative purposes by official bodies e.g. ensuring their records are upto-date in order to provide services to the public
  • Fraud prevention or detection, immigration and passport purposes

How long we store your information

Registration information is retained indefinitely as required by law. Electronically submitted death registration details provided by relatives to the Registrars during the Covid-19 pandemic will be retained for a period of one year.

Does your service utilise automated decision making? – No