Privacy notice : Councillor Julian Sharpe

Who I am

Cllr Julian Sharpe, councillor for Ascot & Sunninghill ward. I am chairman of the Berkshire Pension Fund, chairman for Adult, Children and Health Overview & Scrutiny Panel and a member of the Climate Change Group.
Address: 4 Highclere, Sunninghill, SL5 0AA
Telephone: 01344 625109

Lawful basis for processing information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Local Government Act 1972.

How I collect information

Information may come to me from individuals who give me information, or from other councillors who pass on information. I may also receive information from external organisations.

Categories of information

As your councillor I deal with a wide range of issues and may process many categories of personal and special category personal data such as, name, address, contact details, health conditions, criminal convictions, trade union membership etc.

How I use the information provided

I use the information you provide to me to carry out my duties as an elected councillor e.g. to help resolve any issues you have brought to my attention and to lobby on your behalf.

Who has access to the information about you

I am the only one who has access to the personal data you have provided to me. It may be stored on my secure council Outlook account, RBWM I.T. systems or if  paper records in a locked cabinet accessible only by myself.

Who I may share your information with

I may share your personal data with a wide range of services depending on the issue raised. If you would like to know the information journey for any specific request please email me and I will provide details of any 3rd parties/organisations that I have shared your personal data with to enable resolution of your issue.

All services delivered by the Royal Borough have their own privacy notice to show the information journey that personal data takes. Please take the time to read any notice of interest to you. 

How long I store your information

I only keep your information for the time necessary to resolve any specific matter after which it is destroyed securely.