Privacy notice : Councillor John Story

Who you are

Cllr John Story, Ascot & Sunninghill ward 
St Mary’s Hill
Ascot SL5 9AP 
Email : 

Lawful basis for processing information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 

Local Government Act 1972 

How I collect information

I would expect information to come directly from you, Council officers or other councillors. 

Categories of information

As your Councillor I deal with a wide range of issues and may process many categories of personal and special category personal data such as, name, address, contact details, health conditions, criminal convictions, trade union membership etc.

How I use the information provided

I use the information you provide to me to carry out my duties as an elected councillor e.g. to help resolve any issues you have brought to my attention and to lobby on your behalf. 

Who has access to the information about you

I, and Council officers and other councillors have access to the personal data you have provided to me. It may be stored on my secure Royal Borough outlook account,  I.T. systems or if paper records, in a locked cabinet accessible only by myself. 

Who I may share your information with

I may share your personal data with a wide range of services depending on the issue raised. If you would like to know the information journey for any specific request please email me and I will provide details of any 3rd parties/organisations that I have shared your personal data with to enable resolution of your issue. 

All services delivered by the Royal Borough have their own privacy notice to show the information journey that personal data takes. Please take the time to read any notice of interest to you. 

How long I store your information

For up to four years, during my term of office.