Annual canvass

Register of Electors 2021

The annual canvass ensures that the Electoral Registration Officer at the Royal Borough of Windsor and Maidenhead can keep the electoral register up to date, identifying any eligible residents who are not registered and encouraging them to do so.

The annual canvass for 2020 commenced at the end of August and will be conducted in a different way to previous years.

eCanvass

We will be contacting some residents, who are already registered to vote, by email in August and September and asking them to confirm the electoral registration details for their household. Electors will receive an email from Gov.uk/Notify for example: RB Windsor and Maidenhead <electoral.registration.rb.windsor.and.maidenhead@notifications.service.gov.uk>, which is hosted by central government and sent on behalf of Electoral Services at the Royal Borough of Windsor and Maidenhead. Electors who receive an email will be asked to confirm their household registration details by logging on to our secure website at www.elecreg.co.uk/rbwm-e.  If a household response is not made before Monday 21 September 2020, a paper form will then be sent in the post. These will be sent out on Monday 13 October 2020.

Postal correspondence

Some households will receive a paper form from us between late August and November which will ask them to confirm the details for their household either by freephone or on our website at www.elecreg.co.uk/rbwm.  Not all of our postal communications will include a business reply envelope but details of how and where to respond are detailed on each form. We would encourage you to respond via telephone or the internet if you are able to as this will save the council time and money.

Please look out for our canvass correspondence and respond as soon as possible so we do not have to send you a reminder.  If we have to send you a reminder that is being sent on 26 October 2020.

Electoral Services’ post will be returned to our new sorting depot based in Poole rather than the Town Hall in Maidenhead. Our new postal address will be provided on the forms we send you.

For more information about we how process your personal data, please refer to our privacy notice: https://www.rbwm.gov.uk

Telephone canvass

From Wednesday 14 October 2020, Electoral Services will be making telephone calls to residents who have yet to respond to their household registration form. We will ask you to confirm your household's registration details over the phone, to save you time rather than posting the form back to us or making the changes using our automated telephone response service or internet channels.

Registration eligibility

To be included in the register of electors, a person must:

  • be resident at an address in the Royal Borough of Windsor & Maidenhead on the date of the application and of publication of the register;
  • be a British, Irish, Commonwealth citizen, or a citizen of the European Union;
  • be aged at least 16 years of age (although only able to vote from the age of 18).
  • supply their date of birth and National Insurance number - this information is then verified against other government databases.

If you are a British citizen resident overseas then you must apply to become an overseas elector. As long as you were registered to vote in the UK within the last 15 years then you can register to vote from overseas. Please contact the elections office for application forms and advice or go to www.gov.uk/register-to-vote.

If you are a member of the British Army, the Royal Navy or the Royal Air Force, you can register as a service voter. This allows you to register at an address in the UK (for a period of five years) whilst posted abroad. Alternatively you can complete an application as an ordinary elector and be added to the register at your home address in the UK. Please contact the elections office or your 'unit registration officer' for further advice if required or visit www.gov.uk/register-to-vote

It is a legal requirement to respond to the Requests for Information we send you if the information we currently hold needs to be amended. Regulation 23 of the Representation of the People Act (England and Wales) 2001 outlines that electoral registration officers have a duty to request information from persons which is used to compile the parliamentary and local government registers of electors.   If any person fails to provide the information requested, they may be liable to a summary conviction or fine which is up to £1,000.  You can respond to our requests for information via the internet, telephone or post. The quickest and easiest way to respond to the form is via the internet which will save the council money.

Electoral services : Contact details

For more information, please contact us by:

Electoral Services - Royal Borough of Windsor and Maidenhead
Town Hall, St Ives Road
Maidenhead SL6 1RF
Telephone: 01628 683868