FOI003225 FOI Insurance and Risk Management

Please treat this message as a request for information under the Freedom of Information Act 2000.

I am requesting information about how your organisation manages its vehicle fleet. For the purposes of this request, “fleet management software” means any system used to manage vehicle maintenance, inspections, servicing, compliance, or related fleet activities.

Please provide the following information for your current position:

1. Fleet size
The number of vehicles currently operated by your organisation (or the most recent figure held).
NOTE - Where vehicles are managed across multiple departments or directorates, a single aggregated fleet figure is sufficient.

2. Fleet management software usage
Please indicate one of the following:
- Yes – dedicated fleet management software used
- Yes – fleet management functionality provided by a vehicle leasing or hire provider
- No fleet management software used

3. Current fleet management software provider (If applicable).

4. Name of the fleet management software application If different from the provider name (for example, the product or system name).

5. Annual spend
The current annual cost associated with the fleet management software (for example licence, support and/or hosting), if this information is held.
If this information is not held as an annual figure, please state this.

6. Start year
The year in which your organisation began using the current fleet management software provider.

7. Current contract end date
If a fixed-term contract exists, please provide the contract end date.
If the arrangement is rolling or open-ended, please state this.

8. Contract type
Please indicate one of the following:
- Fixed term
- Rolling annual renewal
- Open-ended / no fixed end date

9. Licensing model
Please indicate whether the fleet management software is:
- Subscription-based (for example annual licence or SaaS), or
- Perpetual licence (with or without annual support)
- Open-ended / no fixed end date

10. Annual Cost per Licence
If the answer to question 9 is ‘Subscription based/SaaS’ Please indicate the annual cost per licence for the software in use (if applicable). Please add other licence types or leave blank as appropriate:
- Annual cost per user:
- Annual cost per vehicle:
- Annual cost per non-vehicle asset:
…etc.