Privacy notice : Councillor Samantha Rayner

Who I am

Councillor Samantha Rayner elected to represent Eton and Castle Ward in the administration 2019-2023.

I am Deputy Leader of the Council and Cabinet Lead Member for Windsor, HR, Legal Services and ICT. I sit on other panels and committees in my role.  

Berkyn Manor Farm
Stanwell Road
Horton Slough SL3 9PE 
Email: Cllr 

Lawful basis for processing information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

How I collect information

In my role as an elected member I collect information from you, residents, businesses, Parish and Town Councils, Community Associations, statutory bodies and charities. I also am informed by Officers of the Council and other Councillors. Other information I collect may be derived directly from the press or the internet.

Categories of information

As your Councillor I deal with a wide range of issues and may process many categories of personal and special category personal data such as, name, address, contact details, health conditions, criminal convictions, trade union membership etc.

How I use the information provided

I use the information you provide to me to carry out my duties as an elected councillor e.g to help resolve any issues you have brought to my attention and to lobby on your behalf. 

Who has access to the information about you

I am the only one who has access to the personal data you have provided to me. It may be stored on my secure RBWM outlook account, RBWM I.T. systems or if paper records in a locked cabinet accessible only by myself’. 

Who I may share your information with

I may share your personal data with a wide range of services depending on the issue raised. If you would like to know the information journey for any specific request please email me (the link to your profile page will be added here) and I will provide details of any 3rd parties/organisations that I have shared your personal data with to enable resolution of your issue. 

All services delivered by the borough have their own privacy notice to show the information journey that personal data takes. Please take the time to read any notice of interest to you. 

How long I store your information

Personal data is retained for the period I am your councillor.