Privacy notice : Councillor Ross McWilliams 

Who I am

Cllr Ross McWilliams, Cox Green, Lead Member for Housing, Communications & Youth Engagement. 
Address: 20 New Market, Maidenhead, SL6 1DR 
Telephone number: 07799 060833 / 07717 586287 

Lawful basis for processing information

General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 

Local Government Act 1972 

How I collect information

I collect data via direct correspondence from a range of sources, such as email, letters, and social media. I also collect information in instances where I have been copied into correspondence or been a previous, direct correspondent relating to an issue or subject I am able to assist with or for information purposes.  

Categories of information

As your Councillor I deal with a wide range of issues and may process many categories of personal and special category personal data such as, name, address, contact details, health conditions etc. 

How I use the information provided

I use the information you provide to me to carry out my duties as an elected councillor e.g. to help resolve any issues you have brought to my attention and to lobby on your behalf. 

Who has access to the information about you

I am the only one who has access to the personal data you have provided to me. It may be stored on my secure RBWM outlook account, RBWM I.T. systems or social media accounts. 

Who I may share your information with

I may share your personal data with a wide range of services depending on the issue raised. If you would like to know the information journey for any specific request please email me and I will provide details of any 3rd parties/organisations that I have shared your personal data with to enable resolution of your issue. 

All services delivered by the Royal Borough have their own privacy notice to show the information journey that personal data takes. Please take the time to read any notice of interest to you. 

How long I store your information

Personal data is retained for the period I am your councillor.