Who we are
I am councillor for Eton and Castle.
84 Clarence Road, Windsor, SL4 5AT
Email : firstname.lastname@example.org
Details of the committees I am on, outside body appointments, my register of interests and my surgeries are on my webpage on the modern.gov website.
Lawful basis for processing information
General Data Protection Regulation Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
How I collect information
I collect your personal data via direct correspondence from a range of sources, such as email, letters, and social media. I also collect information in instances where I have been copied into correspondence or have been a previous, direct correspondent relating to an issue or subject I am able to assist on, or for information purposes.
Other information I collect may be derived directly from the press or the internet.
Categories of information
Depending on the nature of the enquiry, I will collect:
- contact details
- dates of birth
I may also collect information about individuals' such as:
Special personal data that I collect may include information such as:
- physical and mental health
- trade union memberships
- racial or ethnic origin
- political affiliation
I may also, on occasion, collect personal data relating to a person's criminal convictions.
How I use the information provided
I will use your personal data to undertake case work on your behalf and to represent the interest of the community. I may also use personal information to keep individuals informed about projects and matters that may affect them.
Who has access to the information about you
I will have access to the personal data you have provided to me.
Who I may share your information with
I may share your personal data with a wide range of services depending on the issue raised. If you would like to know the information journey for any specific request, please email me and I will provide details of any third parties/organisations that I have shared your personal data with to enable resolution of your issue.
All services delivered by the Borough have their own privacy notice to show the information journey that personal data takes. Please take the time to read any notice of interest to you.
How long I store your information
I will retain records of issues raised and the person who raised them whilst I am serving as a councillor as it may be helpful to refer back to the original issue, e.g. if the issue re-occurs.