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Supplier Selection Policy

Supplier selection is based on overall value for money. Whilst price is important, we will always consider quality, reliability, safety, good design, timely delivery, maintenance and after sales support before arriving at a decision which is the most economically advantageous to the Council.

As far as possible, where the value is high enough to justify the cost to both parties, contracts are placed after inviting individuals/companies to submit tenders in competition. The number of individuals/companies invited to tender will vary with the nature of the contract and the availability of suitably qualified suppliers. In many cases it will not be practical to include all those suppliers who express an interest, and where there is a wide field of potential suppliers we may undertake a pre-qualification process.

The Council complies with EU regulations on Public Procurement.

Potential suppliers must demonstrate their financial, commercial and technical capability to fully meet the contractual requirements under tender. We will also take account of a company's past performance with reference to contracts of a similar nature, both with the Council and other organisations. We will also be looking for a clear demonstration of commitment to equal opportunities in employment, to the environment and to safe systems of working.

We may ask for references from previous customers, bankers, business information companies and, in some cases, arrange inspection visits to the company.

Standing Lists

A standing list is a list of pre-vetted companies that may be used from time to time for low value/small works contracts. The standing list will be reviewed at least once every 3 years and kept and maintained by the relevant Unit Manager/Director.

A standing list for a particular works or service may be created as required through advertisements placed as follows:

In at least 1 local newspaper
In at least 1 relevant newspaper or journal
In the appropriate journal if so required by any EU Directive

Contractors who wish to be included on a standing list must do so by responding to the advertisement and expressing an interest.

Following all expressions of interest received by the deadline given in the advertisement, each applicant will be required to pass mandatory and selected criteria in order to be included on the list. The criteria for selection will be defined prior to commencing the standing list process.