26/02/2008 - Council - Agenda

TO: EVERY MEMBER OF THE COUNCIL FOR THE ROYAL BOROUGH OF WINDSOR & MAIDENHEAD

YOU ARE HEREBY SUMMONED TO ATTEND the Meeting of the Council of the Royal Borough of Windsor & Maidenhead to be held in the Council Chamber at the Town Hall, Maidenhead, on Tuesday 26 February 2008 at 7.30 pm for the purpose of transacting the business specified in the Agenda set out hereunder.

A G E N D A

PART I

1. APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2. COUNCIL MINUTES

To receive the minutes of the meetings of the Council held on 11 December 2007 and 29 January 2008.

3. DECLARATIONS OF INTEREST

To receive declarations of interests in respect of any item to be considered at this meeting.

4. MAYOR'S COMMUNICATIONS

Since the last Council meeting the Deputy Mayor and I have carried out the following engagements:-

Meetings

• Council Extraordinary Meeting
• Macmillan Cancer Support - charity to benefit from the Mayor's Charity Dinner Dance in April
• Samuel Lewis Old Age Pension Fund
• Royal Albert Institute Trust AGM
• Royal Borough's Twinning Committee
  

Schools/Clubs/Community etc

• Recorded Christmas Message for Maidenhead Talking Newspaper
• Eton Traders Association Christmas Drinks Party
• Christmas Visit to Princess Margaret Hospital, Windsor
• Shopmobility Christmas Shopping Evening
• Windsor Old People's Welfare Association Christmas entertainment and lunch
• Maidenhead and District Stroke Club Christmas Lunch
• Windsor Churches Together "Carols On The Hill"
• Christmas Visit to Heatherwood Hospital, Ascot
• Christmas party and 105th birthday celebrations for one of the residents at Dormy House, Sunningdale
• Visited Maidenhead Churches Together Christmas Day lunch
• Opened Maidenhead Camera Club "Chroma" exhibition
• Year 13 Annual Presentation evening, Charters School Sunningdale
• Citizenship Ceremonies
• Lions Club of Windsor Swimathon Awards Evening
• PSHE Citizenship Lessons at Desborough School
• Lions Club of Maidenhead Swimathon
• Rotary Club of Maidenhead Prizegiving for Schools Essay Competition
• Photocall - arrival of new beds at Heatherwood Hospital, Ascot
• Rotary Club of Windsor and Eton "Youth Speaks" competition
• Windsor Festival Education Programme Prizegiving
• Education Sunday Service at the Windsor Parish Church
• Opened Healthy Living Event for Owl Housing at the Magnet Leisure Centre, Maidenhead
• Opened The Glass House, Barratt Showhomes at Sainsburys, Maidenhead
• Attended the Annual Social Evening of Windsor and Royal Borough Museum Collection
• Opened the second "Little Monkeys" Nursery in Windsor
• Twinning Committee Annual Dinner
• Attended the reception to mark the retirement of Air Chief Marshal Sir Richard Johns as Constable and Governor of Windsor Castle
• Assit with judging and present trophy - Young Enterprise Trade Fair
• Visited the Indian Art and Embroidery Exhibition at Norden Farm
• "Working Together" Senior Citizen Lunch
• Bracknell Mayor's Annual Civic Service
• Collation and Induction of new Rector at All Saints Chrch, Ascot
• Started the Pancake Races, Windsor Royal Shopping Centre
• Military Knights "At Home" Reception at Windsor Castle
• Hosted reception for viewing of civic insignia by Maidenhead Sea Cadets
• Chinese New Year celebrations, Maidenhead Town Centre
• Maidenhead Chamber of Commerce Dinner Dance
• Assembly - Mayoral talk and civic insignia at Larchfield Primary and Nursery School, Maidenhead
• Primary Schools Dance Festival at the Magnet Leisure Centre
• Attended the celebrations and visited the new and refurbished staff flats at Heatherwood Hospital, Ascot
• Windsor and District Chamber of Commerce Presentations and Buffet following AGM
• Opened Maidenhead Painting Club Annual Exhibition at Norden Farm
• Conducted the draw for charity collections at Royal Ascot 2008
• Annual Hungerford Star Club Dinner 94 (Berkshire Yeomanry) Signal Squadron
• Presentation of cheque to Maidenhead Heritage Centre
• PACT (Parents and Children Together) retirement lunch for Chief Executive
• Opened East Berkshire Autism Information Day

Concerts/Shows

• Rotary Club of Windsor St George Festival of Christmas Magic
• Maidenhead Drama Guild "Panto and the OK Corral"
• Salvation Army Community Carol Service
• Windsor Middle Schools Gym and Dance Show
• South East Berkshire Scouts "Gang Show"
• Grimm Players "Salad Days"
  

5. PUBLIC QUESTIONS

Mr Jacoby of Lock Sound, Maidenhead will ask the following qestion of Councillor Rayner, the Lead Member for Highways, Transport and Environment:

"Why has the Council not respected its legal duty to be a good neighbour and consulted with the residents of Lock Avenue, BEFORE deciding to introduce parking charges at the Free Car Park at Boulters Lock, so that it is behaving in a way as to blatantly disrgarded the impact on the residents of Lock Avenue and has made no efforts to minimise or offset the nuisance that will be caused to them, by cars and vehicles, who would normally use the FREE Boulters Lock Car Park and will now elect to park, still for free, in the adjacent Lock Avenue to avoid paying for car parking and where Lock Avenue is a narrow cul-de-sac and unlike Derek Road or Francis Road, it does not have double yellow lines for 50% of its length, to encourage parking in the official car park area?"

6. PETITIONS

To receive any petitions presented by Members on behalf of registered electors for the Borough under Rule A.10. Councillor Fido has given notice of a petition.

7. REVIEW OF COUNCIL CONSTITUTION

To consider a revised version of the Constitution. (see report and appendices at foot of page).

8. PROGRAMME OF MEETINGS 2008/09

To consider the annual programme (see report at foot of page)

9. BOARD AND PANEL MEMBERSHIPS

To consider the following amendments submitted by the Leader of the Conservative Group:

• Maidenhead Development Control Panel - Councillor Bicknell be appointed a substitute Member
• Adult Services & Health Overview and Scrutiny Panel - Councillor Mrs Luxton be appointed a substitute Member
• Access Advisory Form - Councillor Mrs Luxton be appointed to the Forum and Councillor Muir be appointed a substitute Member
• Corporate Parenting Forum - Councillors Mrs Bursnall, Majeed, and Meadowcroft be appointed as substitute Members
• Crime and Disorder Forum - Councillor Mrs Luxton to replace Councillor Smith as a Forum Member and Councillor Muir to replace Councillor Mrs Luxton as a substitute Member
• Visitor Management Forum - Councillor Mrs Luxton to replace Councillor Smith as a Forum Member
• Planning and Environment Overview and Scrutiny Panel - Councillor T Bursnall to replace Councillor Smith
• Rights of Way and Highway Licensing Panel - Councillor Mrs Bateson to replace Councillor Smith
• Telecommunications Masts Forum - Councillor D Wilson to replace Councillor Smith and that he be appointed Vice-Chairman of the Forum
• Sustainability Panel - Councillor Mrs Yong to replace Councillor Grey as a Panel Member and Councillor D Wilson to replace Councillor Mrs Yong as a substitute Member
• Windsor Development Control Panel - Councillor Mrs Bursnall to replace Councillor Miss Barton as a Panel Member and Councillor Miss Barton to replace Councillor Mrs Bursnall as a substitute Member
• Children's Services and Leisure Overview and Scrutiny Panel - Councillor Miss Barton to replace Councillor Mrs Bursnall as a Panel Member and Councillor Mrs Bursnall to replace Councillor Miss Barton as a substitute Member

10. COUNCIL BUDGET 2008/09

To consider the budget as recommended by Cabinet (see report at foot of page).

11. MEMBERS' QUESTIONS

To receive Questions submitted under Rule 11.2

i) carried forward from the Council meeting on 11 December 2007:

a) Question submitted by Councillor Chelani to Councillor Bubage, Leader of the Council:

Could the Leader outline the use he intends to make of the powers granted under the Sustainable Communities Act, especially on education, health, transport and infrastructure?

b) Question submitted by Councillor Smith to Councillor Rayner, the Lead Member for Highways, Transport & Environment:

Can you put on record what decisions have been taken regarding the Park and Ride proposal for South Field, Eton, noting how these differ from the policy of the previous administration?

ii) submitted for this meeting:

c) Question submitted by Councillor Mackay to Councillor Rayner, the Lead Member for Highways, Transport & Environment

Is the Lead Member committed to improving the footpath network?

d) Question submitted by Councillor Fido to Councillor Hilton, Lead Member for Finance

Exactly how much money has been advanced, loaned and/or donated to the Windsor Arts Centre since 1 April 2007 in excess of the sum recommended by the Grants Forum and approved by Council foir the 2007/08 Financial Year?

e) Question submitted by Councillor Baskerville to Councillor Wilson, Lead Member for Planning and Housing

A large number of empty homes in the borough have been brought back into the housing market. Does the Lead Member hope to substaintially increase that number in the next few years?

f) Question submitted by Councillor Mrs Napier to Councillor Rayner, Lead Member for Highways, Transport & Environment

When will data for the traffic speed on Lower Cookham Road become available?

g) Question submitted by Councillor Mrs Proctor to Councillor Rayner, Lead Member for Highways, Transport & Environment

In light of the public concern, will the Lead Member delay the introduction of charges on Boulters Lock car park in order that consultation can take place?

h) Question submitted by Councillor Mrs Proctor to Councillor Story, Lead Member for Adult Services

What progress has been made since December on plans to re-provide the Brunel Day Centre?

i) Question submitted by Councillor Baskerville to Councillor Wilson, Lead Member for Planning and Housing

There is an urgent requirement for affordable rented housing in the Borough. What action is being taken to address this need?

j) Question submitted by Councillor Mrs Newbound to Councillor Rayner, Lead Member for Highways, Transport & Environment

How many new parking spaces have been provided in Windsor during the last 4 months?

k) Question submitted by Councillor Mrs Newbound to Councillor Rayner, Lead Member for Highways, Transport & Environment

Has there been any response to date from local businesses and retailers to the Council's consultation on the reduction of plastic bags and packaging?

l) Question submitted by Councillor Mrs Napier to Councillor Rayner, Lead Member for Highways, Transport & Environment

Will the Lead Member ensure that lifts in the Nicholson Centre are always fully operational?

m) Question submitted by Councillor Werner to Councillor Rayner, Lead Member for Highways, Transport & Environment

What is the current environmental impact of tourism on Windsor residents?

n) Question submitted by Councillor T Bursnall to Councillor Hilton, Lead Member for Finance

How does the 2.4% council tax increase compare to other authorities and previous years at the Royal Borough?

o) Question submitted by Councillor Mrs Luxton to Councillor Mrs Knight, Chief Whip

Can you update us on moves to improve recycling in the Borough?

12. MOTIONS ON NOTICE

To consider the following Motions submitted under Rule A12:-

i) by Councillor Holness:

"This Council agrees with the Royal British Legion 'Honour the Covenant' campaign. It requests the Chief Executive to write to the Secretary of State for Defence showing the support of the borough for this campaign."

ii) by Councillor Mrs Yong:

"That This Council notes the current consultation looking at the future functions of Heatherwood Hospital; further notes that a downgrade to both maternity and mental health services are under consideration; believes that any downgrade to these services would detrimentally affect our community; mandates the Royal Borough of Windsor and Maidenhead to oppose these plans; and requests the Leader of the Council to express this opposition by writing to Berkshire East Primary Care Trust and the Berkshire Healthcare NHS Foundation Trust."

iii) by Councillor Adams:

"The Council resolves to continue to actively support the 2M Group of local authorities in resisting the unsustainable expansion of Heathrow Airport."

iv) by Councillor Majeed:

"That this Council notes the 'Right Care, Right Time' consultation document produced by East Berkshire Primary Care Trust, further notes the 'Who Cares Wins' campaign by Theresa May MP and the Maidenhead Advertiser; believes that minor injury provision at Heatherwood and Wexham Park are too far away for residents; and resolves to support the campaign for a minor injuries unit at St Marks; and requests the Leader of the Council to formally respoond to the PCT consultation stating this view."

AMENDMENTS TO THE COUNCIL CONSTITUTION

•   Report (52Kb Word)

•   Part I - Summary and Explanation (101Kb Word)

•   Introduction and Contents of Constitution (20Kb Word)

•   Part 2 Article 1 - The Constitution (79Kb Word)

•   Part 2 Article 2 - Members and The Council (79Kb Word)

•   Part 2 Article 3 - Citizens and the Council (84Kb Word)

•   Part 2 Article 4 - The Council (87Kb Word)

•   Part 2 Article 5 - Chairing The Council (76Kb Word)

•   Part 2 Article 6 - The Cabinet (209Kb Word)

•   Part 2 Article 7 - Regulatory and Other Panels (73Kb Word)

•   Part 2 Article 8 - Standards Committee (81Kb Word)

•   Part 2 Article 9 - Joint Arrangements (90Kb Word)

•   Part 2 Article 10 - Overview and Scrutiny Committee (85Kb Word)

•   Part 2 Article 11 - Officers (91Kb Word)

•   Part 2 Article 12 - Decision Making (83Kb Word)

•   Part 2 Article 13 - Finance, Contracts and Legal Matters (37Kb Word)

•   Part 2 Article 14 - Review and Revision Of The Constitution (131Kb Word)

•   Part 2 Article 15 - Suspension, Interpretation and Publication of Constitution (77Kb Word)

•   Part 2 Schedule 1 - Description of Executive Arrangements (76Kb Word)

•   Part 3 - Responsibilities For Functions (303Kb Word)

•   Annex to Part 3 (631Kb Word)

•   Part 4A - Council Procedure Rules (177Kb Word)

•   Part 4B - Access to Information Procedure Rules (98KB Word)

•   Part 4C - Budget and Policy Framework Rules (54Kb Word)

•   Part 4D - Executive Procedure Rules (43Kb Word)

•   Part 4E - Overview and Scrutiny Procedure Rules (94Kb Word)

•   Part 4Fi - Finance Rules (282Kb Word)

•   Part 4Fii - Audit Protocol (88Kb Word)

•   Part 4Fiii - Audit Charter (70Kb Word)

•   Part 4G - Contract Rules (195Kb Word)

•   Part 4H - Officer Employment Procedure Rules (206Kb Word)

•   Part 5 - Codes and Protocols (19Kb Word)

•   Part 5I - Councillor/Officer Relations (109Kb Word)

•   Part 5J - Member Involvement In Commercial Activities (88Kb Word)

•   Part 5K - Press and Media Guidance (70Kb Word)

•   Part 5L - Public Speaking at Development Control Panels (42Kb Word)

•   Part 5M - Applications Affecting More Than One Area (23Kb Word)

•   Part 5N - Service User Forums (147Kb Word)

•   Part 50 - Forward Plan Consultative Panel (26Kb Word)

•   Part 5P - Appointment to Standards Committee (36Kb Word)

•   Part 5Qi - Schools Governors Policy (25Kb Word)

•   Part 5Qii - Appointments to Outside Bodies (23Kb Word)

•   Part 5Qiii - Guidance Code of Conduct for Outside Bodies (334Kb Word)

•   Part 5R - Grant Allocation Principles (126Kb Word)

•   Part 5S Members Code of Conduct (259KB Word)

•   Part 5T - Officers' Code of Conduct (27Kb Word)

•   Part 5U - Terms of Reference of Panels, Forms and Committees (130Kb PDF)

•   Part 6 Members Allowances Scheme (53 Kb Word)

•   Part 7 Management Structure (43Kb Word)

PROGRAMME OF MEETINGS 2008/09

•   Report (30Kb Word)

•   Appendix (13Kb PDF)

COUNCIL BUDGET 2008/09

•   Report (104Kb PDF)

•   Appendix 1 (226KB Word)

•   Appendix 2 (10KB PDF)

•   Appendix 3 (62Kb PDF)

•   Appendix 4 (9Kb PDF)

•   Appendix 5 (52Kb PDF)

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