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11/12/2007 - Council - Agenda

TO: EVERY MEMBER OF THE COUNCIL FOR THE ROYAL BOROUGH OF WINDSOR & MAIDENHEAD

YOU ARE HEREBY SUMMONED TO ATTEND the Meeting of the Council of the Royal Borough of Windsor & Maidenhead to be held in the Council Chamber at the Guildhall, Windsor, on Tuesday 11 December 2007 at 7.30 pm for the purpose of transacting the business specified in the Agenda set out hereunder.

A G E N D A

PART I

1. APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2. COUNCIL MINUTES

To receive the minutes of the meeting of the Council held on 25 September 2007

3. DECLARATIONS OF INTEREST

To receive declarations of interests in respect of any item to be considered at this meeting.

4. MAYOR'S COMMUNICATIONS

Since the last Council meeting the Deputy Mayor and I have carried out the following engagements:-

Meetings

Maidenhead Talking Newspaper AGM and Tea Party
Spoore, Merry and Rixman Foundation
Pooles and Rings Charities
AGM RELATE Mid Thames and Bucks
Twinning Committee
Maidenhead CAB AGM
Charles Davis Trust Annual Service and Meeting
Royal Albert Institute Trust
Prince Philip Trust Fund

Schools/Clubs/Community etc

Hosted a luncheon with the Military Knights of Windsor
Attended the presentation of Lord Lieutenant Certificates and Appointment of Lord Lieutenant Cadets
Judged and presented Young Volunteer of the Year Awards
Attended the Marist School Diamond Jubilee Mass
Attended the prizegiving for the Windsor Allotments and Home Gardens Association Annual Show and Fete
"Working Together" boat trip for senior citizens
Attended the re-opening of the Stanley Spencer Gallery, Cookham
Joined the Military Knights for Dinner at Windsor Castle
Attended the Ceremonial Crown Court Opening Service at the Minster Church in Reading
STARS (School Travel Reward Scheme) press launch
Luncheon at the Commonwealth War Graves Commission
Welcomed the Ancient and Honourable Artillery Company of Massachusetts to Windsor
Windsor Lions Club Swimathon
Started Maidenhead Rotary Club Boundary Walk
Attended the 34th Charter Lunch of the Maidenhead Lions Club
British Red Cross 100th Birthday Party and Berkshire Branch Assembly
Housing Solutions Annual Dinner
Hosted reception for Windsor and Maidenhead "theatre" groups
RBWM Family Learning Days at Woodlands Park Village Centre and Clewer Youth and Community Centre
Attended World Mental Health Day activities in Maidenhead
Attend the launch of Windsor Contemporary Art Fair
Opened Eton's first opticians "Eton Eyecare"
Hosted reception to welcome American Travel Agents to their conference in Windsor
Attended Altwood School celebratory reception to mark the achievement of specialist school status in business and enterprise
Hosted a coffee morning in aid of Macmillan Cancer Support
Visited Cliveden for their preview of the lit gardens
Rajvoog Restaurant, Sunninghill - fundraising for Bangladesh flood disaster
Exhibition of Special Trees of the Chilterns
Opened the Cards for Good Causes shops in Windsor and Maidenhead
Royal Warrant Holders Association Annual Dinner
Attended the Pumpkin Party in Windsor
Advantage Card Weekend Photocall
Attended the Thames Hospicecare "Las Vegas Ball"
Celebration of Leisure and Cultural Achievements Presentation Evening
Maidenhead Heritage Centre special lecture "From Flanders Field to Maidenhead - 90 years of the Commonwealth War Graves Commission"
East Berks College Awards Ceremony
Home Care and Rapid Response Celebration Event
Hallowe'en Party to mark the re-opening of the Harte and Garter Hotel, Windsor
Windsor Old People's Welfare Association Harvest Lunch
Opened two new classrooms at Larchfield Primary School, Maidenhead
Attended the Patronal Festival Service at All Saints Church, Boyn Hill, Maidenhead
Mayoral talks at the PSHE Citizenship Lessons at Desborough School, Maidenhead
Attended the Royal Windsor Horse Show Annual Members' Drinks Party at Windsor Castle
Opened Maidenhead Lions Club Combined Charities Fair
Visited the Open Day at the Windsor and Royal Borough Museum Store
Attended the Windsor District Chamber of Commerce Dinner and Reception
Mayoral talk at assembly at Herries School, Cookham Dean
Citizenship Ceremonies
Presented the trophies at the Late Show of the Windsor and Slough Chrysanthemum Fuchsia and Pelargonium Society
Desborough School Speech Day
53rd Anniversary Ball, Bateman Dance Studio
Remembrance Sunday Civic Services in Windsor and Maidenhead
Hosted visit by students from Holyport Manor School to the Mayor's Parlour, Town Hall - Mayoral talk and viewing of civic insignia
Opened United Nations World Diabetes Day
Opened the Windsor and Maidenhead Voluntary Action Annual Rural Conference
Opened the Royal Borough's Staff Quiz
Annual Mayor's Snooker Team v the King George VI Club, York Road, Maidenhead
Attended the Christmas Lights Switch On ceremonies in Eton, Windsor and Maidenhead
Attended the MS Society Gala Ball
Attended the reception to mark the start of the Home Office Visit to the Crime and Disorder Partnership
Informally attended the Service of Evensong to celebrate the 60th wedding anniversary of Her Majesty the Queen and HRH the Duke of Edinburgh and other couples in Berkshire at St George's Chapel, Windsor Castle
Presented a long service award (25 years) to David Lunn, Chief Executive
Joined "The Rifles" in Salisbury for luncheon
Attended the Berkshire Community Foundation Grants Reception
Attended the official opening of The Christopher Hotel, Eton under new ownership
Rotary Club of Windsor St George Silver Jubilee Dinner
Opened Thames Hospicecare Christmas Fair
Opened Maidenhead Fairtrade Fair
Attended the luncheon hosted by the Green Olive Restaurant in Windsor to thank Royal Borough volunteers
Community and Business Excellence Awards Evening
Mencap Grand Candlelight Dinner
Photocall for opening of Maidenhead Advertiser refurbished offices
East Berks Education Business Partnership Final of the Year 9 Maths Marathon
The Mayoress joined the Soroptimists for their Annual Christmas Supper
Berkshire County Blind Society Windsor Branch Christmas Party
Royal Windsor Ice Rink Gala Night
Chinese Oriental Association Christmas Party
PACT (Parents and Children Together) Choral Evensong and Advent Reception, Windsor Castle
Rotary Club of Maidenhead Thames Old Folk's Christmas Party
SMILE Christmas Party
Rotary Club of Maidenhead Thames Children's Christmas Party
Rotary of Maidenhead's OAP Christmas Lunch

Concerts/Shows

Attended several Windsor Festival events
Grimm Players "The World Goes Round"
Ascot Brass Band concert
Windsor and Maidenhead Symphony Orchestra Young Musicians Competition and Prizegiving
Maidenhead Musical Comedy Society "La Cage Aux Folles"
Windsor and Eton Operatic Society "Eugene Onegin"
Windsor Theatre Guild "Out of Order"
Maidenhead Operatic Society "Anything Goes"
Joined the Private View of the Holyport Art and Craft Show
Windsor and Maidenhead Symphony Orchestra Concert
Royal Free Singers Mozart Concert
Windsor Boys School "The Boyfriend"
Concert in aid of The Chandler Ascot District Day Centre, All Souls Church, South Ascot
Taplow Choirs Autumn Choral Concert
Bracknell Forest Primary Schools Carol Concert
Berkshire Maestros Windsor Music Centre Christmas Concert
Riverside Players Pantomime "Robinson Crusoe"

5. ROYAL COUNTY OF BERKSHIRE ARMY CADET FORCE

To suspend Council Procedure Rule A2.1 to receive a presentation from the Commandant of the Army Cadet Force about the role and work of the Force in Berkshire.

6. PUBLIC QUESTIONS

Yasmin Yasin of Aldebury Road, Maidenhead will ask the following questions of Councillor Grey, the Lead Member for Community Safety, Leisure & Culture:

1. "How many hackney carriage licences does R.B.W.M allow in Windsor, Ascot, Maidenhead?"

2. "Why does the Council limit these numbers of licenses and put drivers on the waiting list when they will never get a license?"

7. PETITIONS

To receive any petitions presented by Members on behalf of registered electors for the Borough under Rule A.10. Councillors Etherington and Kellaway have given notice of petitions.

8. REVIEW OF POLLING DISTRICTS AND POLLING PLACES

To consider the revised Polling Districts and Polling Places Scheme for the Royal Borough (see report at foot of page).

9. LOCAL AUTHORITY BUSINESS GROWTH INCENTIVE SCHEME

To consider the recommendation of Cabinet concerning the above (see report at foot of page)

10. COMMUNITY STRATEGY

To consider the Strategy as recommended by Cabinet (see report at foot of page)

11. LICENSING POLICY STATEMENT 2008/2011

To consider the Licensing Policy Statement for 2008/2011 (see report at foot of page).

12. SOUTH EAST PLAN AND LOCAL DEVELOPMENT FRAMEWORK CORE STRATEGY - RESULTS OF EXAMINATION IN PUBLIC

To consider the recommendation of Cabinet (see report at foot of page).

13. SCHEME OF MEMBERS' ALLOWANCES

To consider the report of the independent Remuneration Panel concerning the Scheme (Report to follow).

10. MEMBERS' QUESTIONS

To receive Questions submitted under Rule 11.2

a) Question submitted by Councillor Baskerville to Councillor Grey, the Lead Member for Community Safety, Leisure & Culture:

What feedback has been received from users of the borough's youth services?

b) Question submitted by Councillor Mrs Proctor to Councillor Story, the Lead Member for Adult Services:

Could the Lead Member inform us about progress on the proposals for re-provision of the Brunel Centre?

c) Question submitted by Councillor Chelani to Councillor Burbage, the Leader of the Council:

Could the Leader outline the use he intends to make of the powers granted under the Sustainable Communities Act, especially on education, health, transport and infrastructure?

d) Question submitted by Councillor Mrs Stock to Councillor Burbage, the Leader of the Council:

What has happened to the Music in Partnership Forum?

e) Question submitted by Councillor Smith to Councillor Rayner, the Lead Member for Highways, Transport and Environment:

Can you put on record what decisions have been taken regarding the Park and Ride proposal for South Field, Eton, noting how these differ from the policy of the previous administration?

f) Question submitted by Councillor Beer to Councillor Burbage, the Leader of the Council:

The submission of annual reports by representatives on outside bodies is welcomed to improve communication and understanding, but will you please consider (i) half yearly reports, and (ii) changing annual reports' date to the month before future appointments are made to ensure they fit the roles?

g) Question submitted by Councillor Beer to Councillor D.Wilson, the Lead Member for Planning & Housing:

Public web access to planning data is appreciated, but why is this service denied to Councillors making important decisions at Windsor Development Control Panel?

10. MOTIONS ON NOTICE

To consider the following Motions submitted under Rule A12:-

i) by Councillor Mrs Newbound:

"This Council notes the success of community-based initiatives such as the town of Modbury's voluntary moratorium on plastic bags by local retailers.

This Council resolves to:

a) write to all local supermarkets and convenience stores alerting them to the effects of throw away shopping bags on the local and wider environment, on waste recycling levels and the consequent costs to their businesses and to the council taxpayers of the Royal Borough of Windsor & Maidenhead.

b) request Cabinet to work in partnership with local businesses on proposals to introduce a ban, a levy or a deposit scheme for throw away shopping bags in this Borough, and subsequently conduct a consultation with residents and businesses on the proposals.

c) write to the government calling for a binding agreement with the UK Retail Sector to reduce the environmental impact of throw away shopping bags, including a levy or deposit scheme.

ii) by Councillor Mrs Proctor:

"This Council resolves to actively pursue the introduction of no cold calling zones for the protection of the Borough's residents"

iii) by Councillor J Evans:

"That this Council, recognising the bravery and dedication of our armed forces requests that the Mayor

· organises a march past and civic reception in 2008, in Windsor, to welcome home troops from the regiments based at the two barracks in Windsor and
· invites families and public to attend the event, which shall be suitably publicised"

REVIEW OF POLLING DISTRICTS AND POLLING PLACES