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27/02/2007 - Council - Agenda

Head of Democratic Services: Lloyd White
Direct Line: (01628) 796186

TO: EVERY MEMBER OF THE COUNCIL FOR THE ROYAL BOROUGH OF WINDSOR & MAIDENHEAD

YOU ARE HEREBY SUMMONED TO ATTEND the Meeting of the Council of the Royal Borough of Windsor & Maidenhead to be held in the Council Chamber at the Town Hall, Maidenhead on Tuesday 27 February 2007 at 6.30 pm for the purpose of transacting the business specified in the Agenda set out hereunder.

Dated: 19 February 2007

Head of Central Services

A G E N D A

PART I

1. APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2. COUNCIL MINUTES

To receive the minutes of the meeting of the Council held on 12 December 2006.

3. DECLARATIONS OF INTEREST

To receive declarations of interests in respect of any item to be considered at this meeting.

4. MAYOR'S COMMUNICATIONS

Since the last Council meeting the Deputy Mayor and I have carried out the following engagements:-

MAYOR'S COMMUNICATIONS

Since the last Council meeting the Deputy Mayor and I have carried out the following engagements:-

Meetings

BEN, Lynwood, Sunninghill
Spoore, Merry and Rixman Foundation
Pooles & Rings Charities
Twinning Committee
Royal Albert Institute Trust

Schools/Clubs/Community etc

Hosted visits to the Parlour for Mayoral Talks and viewing of the Civic Insignia by various schools and other groups including Homer First School, Datchet St Marys School, St Edwards Royal Free School, 1st Cookham Cub Pack, Maidenhead Women's Group for European Friendship and a delegation from Russia
Eton Traders Christmas Event
Visited Heatherwood Hospital to meet staff and patients at Christmastime
Attend the Grand Opening of the Enterprise Suite at Windsor Girls School
Maidenhead and District Stroke Club Christmas Lunch
Attended the Presentation Evening at Cox Green School
Judged the Windsor and Eton Society "Trees Are Important" competition for schools and presented prizes at the tree planting ceremony
Chinese Oriental Community Association Christmas Party
SMILE Christmas Party
Christmas visits to staff based in various locations around the Borough
Blue Watch at both Windsor and Maidenhead Fire Stations
Henry Tudor Ward Christmas Party, St Marks Hospital
Maidenhead Mencap Monday Club Christmas Party
Bisham Abbey to accept cheque for Shopmobility
Christmas visit to Princess Margaret Hospital
Christmas Day visit to Henry Tudor and Charles Wards, St Marks Hospital
Churches Together in Maidenhead Christmas Day lunch and entertainment
Charters School Presentation Evening
Lions Club of Maidenhead Swimathon
Several Citizenship Ceremonies
Lions Club of Windsor Swimathon Prizegiving Evening
Visited the Music Therapist at the Open Learning Centre, Bracknell
Attended the Blind Club New Year Lunch
Visited the Maidenhead Mencap Wednesday Club
Attended the "Working Together" Senior Citizens Lunch
Rotary Club of Windsor and Eton 75th anniversary celebrations
Officially opened the new Larchfield Home, Maidenhead
Rotary Club of Windsor and Eton Youth Speaks Competition
Visited the Windsor and Royal Borough Museum Collection at Tinkers Lane and attended their Social Evening
Several PSHE Citizenship Lessons at Desborough School
Twinning Committee's Annual Dinner
Scots Society of St Andrew Burns Night Supper
Judged the stalls at the Fair Trade for the Young Enterprise Board
Attended the charity fundraising evening organised by Mandy Brar Associates and the Rotary Club of Maidenhead
Attended the Annual Ball of the Dancers Forget Me Not Fund
Bracknell Mayor's Civic Service
Cruse Bereavement Care Coffee Morning
Portrait sitting for Maidenhead Painting Club
Attended an informal dinner for Past Mayors and Honorary Freemen
Windsor and District Chamber of Commerce Reception following AGM
Oriental Chinese Community Association New Year Celebrations
Maidenhead Chamber of Commerce Annual Dinner Dance
Maidenhead Advertiser Wedding Fair
Start Pancake Races in Windsor
Launch of the Comprehensive Equality Policy
Reception at the Windsor Guildhall for Scouting Leaders to celebrate the centenary of scouting
School assembly at Brigidine School, Windsor
Reception to present cheques to various charities - proceeds from fundraising events where the Mayor has entered a team
Clewer Scout and Guide Group Indoor Camp Fire to celebrate 100 years of scouting
South Bucks Chairman's Annual Reception
Berkshire Yeomanry Hungerford Star Dinner

Concerts/Shows

Rotary Club of Windsor St George and Windsor Maidenhead Symphony Orchestra Christmas Concert
Windsor Old Peoples' Welfare Association and Carols by Oakfield School
Carols on the Hill, Windsor
"A Christmas Proclamation" Carol Concert in aid of Macmillan Cancer
Maidenhead Drama Guild "Aladdin"
Town Carol Service at the Borough Church, Maidenhead
Candlelit Carol Service at Boyn Hill Baptist Church
Maestros County Instrumental Groups Concert
Windsor and District Theatre Organ Trust 70th birthday concert for the Compton Theatre Organ
Windsor Middle Schools Gym and Dance Show
Cinderella by Datchet St Marys School
Grimm Players "The Boyfriend"
Berkshire Youth Ballet "Secrets of the Season"
South East Berks Scouts Gang Show

5. PETITIONS

To receive any petitions presented by Members on behalf of registered electors for the Borough under Rule A.10.

6. PROGRAMME OF MEETINGS 2007/08

Council is asked to consider the draft programme of meetings for 2007/08. (please see report attached at bottom of page)

7. ELECTORAL ARRANGEMENTS

Council is asked to consider the Polling Places Order. (please see report attached at bottom of page)

8. LOCAL DEVELOPMENT FRAMEWORK: ROYAL BOROUGH OF WINDSOR AND MAIDENHEAD LOCAL PLAN (INCORPORATING ALTERATIONS ADOPTED IN 2003): SAVED POLICIES

To consider the recommendation of Cabinet (please see report attached at bottom of page).

9. LOCAL TRANSPORT PLAN 2001-2011 - ACCESSIBILITY STRATEGY AND SETTLEMENT UPDATE

To consider the recommendation of Cabinet (please see report attached at bottom of page).

10. AMENDMENT TO THE OVERVIEW AND SCRUTINY PROCEDURE RULES

To consider a recommendation from the Overview and Scrutiny Committee (please see report attached at bottom of page)

11. TREASURY MANAGEMENT POLICY - CIPFA PRUDENTIAL CODE FOR CAPITAL FINANCE IN LOCAL AUTHORITIES

To consider the recommendation from Cabinet (please see report attached at bottom of page)

12. COUNCIL BUDGET 2007/08

Council is asked to consider the report (attached at bottom of page).

13. MEMBERS' QUESTIONS

To receive Questions submitted under Rule 11.2

a) Question submitted by Councillor Burbage to Councillor Mrs Gliksten, the Leader of the Council:

Is the Leader content that the Borough has moved from being a 'Good' authority in 2003 to being an 'adequate' authority in 2006 under Liberal Democrat stewardship?

b) Question submitted by Councillor Mrs Knight to Councillor Wood, the Lead Member for Transportation and Traffic Management:

Have the Borough's gritters been operating normally through the recent cold snap?

c) Question submitted by Councillor Hilton to Councillor Eglise, the Lead Member for Finance:

Does the Lead Member think is fair to use interest from S106 monies to support his revenue budget?

d) Question submitted by Councillor Burbage to Councillor Eglise, the Lead Member for Finance:

Does the Lead Member agree with the statement in the Liberal Democrat Financial Strategy agreed at Cabinet in November 2006 that "it is important that it [Council Tax] is used to generate the maximum amount of income possible"?

e) Question submitted by Councillor Mrs Bateson to Councillor Mrs Howes, the Lead Member for Property and Strategic Planning:

Why does the Lead Member not provide notices to Members and Parishes of delegated planning applications that have been determined?

f) Question submitted by Councillor Grey to Councillor Wood, the Lead Member for Transportation and Traffic Management:

How much revenue has been generated by the car parks in Datchet since their introduction?

g) Question submitted by Councillor Walters to Councillor Mrs Gliksten, the Leader of the Council:

Why was the independent report regarding the options for redeveloping Holyport Manor School not referred to in the November 2006 Cabinet report ?

h) Question submitted by Councillor Wilson to Councillor Mrs Pitteway, the Lead Member for Education and Lifelong Learning:

What action has the Lead Member taken to reduce the amount of crime and anti-social behaviour in Borough Schools?

i) Question submitted by Councillor Walters to Councillor Mrs Gliksten, the Leader of the Council:

As the public consultation relating to Holyport Manor School resulted in a sound rejection of a move to Cox Green, why does the recent Cabinet resolution ignore the significant majority of views of the responses to the Council's consultation?

j) Question submitted by Councillor Rayner to Councillor Mrs Gliksten, the Leader of the Council:

Please can the Lead Member confirm that is a legal responsibility of the RBWM to ensure each Parish Council has its own Flood Plan to comply with Government legislation.

k) Question submitted by Councillor Rayner to Councillor Werner, the Lead Member for Community Partnerships:

Please can the Lead Member confirm that he agreed to look into and support an application for CCTV for the village centre of Horton and Wraysbury (minuted at the Council Meeting of 26/9/06)?

l) Question submitted by Councillor Wilson to Councillor Wood, the Lead Member for Transportation and Traffic Management:

Does the Borough issue tickets to cars parked on any yellow lines in Maidenhead?

13. MOTIONS ON NOTICE

To consider the following Motions submitted under Rule A12:-

i) by Councillor Iles:

"This Council regrets the loss of eleven Post Offices between 1999 and 2005 in Windsor and Maidenhead and notes with concern the announcement by the Government of plans to close 2500 Post Office branches across the UK. This Council fully appreciates the social importance of Post Offices to the wellbeing of both communities and individuals in the Royal Borough.

This Council believes that the recently announced closure programme is unnecessary and calls on the Government to :

End the branch closure programme and invest in the Post Office network by removing the Royal Mail restrictions on the Post Office to open up further business opportunities for the network, stop removing Government business from Post Offices and carrying out a review of which additional Government functions could be carried out through Post Offices

This Council calls on our local Members of Parliament to lobby Ministers to save the Post Office from gradual demolition and to protect this vital service for people."

ii) by Councillor Wilson:

"This Council, noting the actions being taken by East Berkshire College to close the campus in Maidenhead

strongly urges the Management Board to review its policy, due to the impact that this closure will have on the residents that live in Maidenhead
deplores this action as detrimental to the education facilities in Maidenhead
requests that the Chief Executive write to the Chair of Governors of East Berkshire College to inform him of this resolution"

iii) by Councillor Grey

This Council

notes with concern that a number of local authorities have been prevented by Planning Inspectors from specifying higher energy efficiency standards in their local development plans than those required by Building Regulations;
notes, too, that the new draft PPS will further limit councils' powers to require higher energy efficiency standards in new developments; and therefore:

supports Martin Caton MP's Local Planning Authorities: Energy and Energy Efficiency Bill (introduced into Parliament with cross-party support on 13 December), which would allow councils, if they so choose, to include in their local development plans reasonable requirements for higher energy efficiency standards, microgeneration and the generation of renewable and low carbon energy in all developments;
calls for the new draft Planning Policy Statement to be changed to remove the proposed limits on the powers of local authorities to specify such standards; and
resolves to respond accordingly to the DCLG consultation on the draft PPS and to write to Martin Caton MP expressing its support for his Bill.

iv) by Councillor Burbage

With reference to the Sustainable Communities Bill, to pass the following resolution in support of the Bill:

That this Council

Supports the Sustainable Communities Bill which will devolve more power from Whitehall to councils and communities by
- giving councils more power over money spent by national agencies on local matters in their areas; and
- giving councils and their communities the power to drive government policy to assist them in promoting sustainable communities and thereby help councils to protect the wellbeing of their communities and citizens;
Notes that the Bill is promoted in Parliament by a cross-party group of MPs led by Nick Hurd MP, David Drew MP and Julia Goldsworthy MP and is supported by 363 MPs, well over half the House of Commons; and
Therefore resolves to write to the Secretary of State for Communities and Local Government, urging her to support the Bill and to inform the leading MPs of this decision.