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26/09/2006 - Council - Agenda

Head of Democratic Services: Lloyd White
Direct Line: (01628) 796186

TO: EVERY MEMBER OF THE COUNCIL FOR THE ROYAL BOROUGH OF WINDSOR & MAIDENHEAD

YOU ARE HEREBY SUMMONED TO ATTEND the Meeting of the Council of the Royal Borough of Windsor & Maidenhead to be held in the Council Chamber at the Town Hall, Maidenhead on Tuesday 26 September 2006 at 6.30 pm for the purpose of transacting the business specified in the Agenda set out hereunder.

Dated: 18 September 2006

Head of Central Services

A G E N D A

PART I

1. APOLOGIES FOR ABSENCE

To receive any apologies for absence.

2. COUNCIL MINUTES

To receive the minutes of the meeting of the Council held on 1 August 2006.

3. DECLARATIONS OF INTEREST

To receive declarations of interests in respect of any item to be considered at this meeting.

4. MAYOR'S COMMUNICATIONS

Since the last Council meeting the Deputy Mayor and I have carried out the following engagements:-

Meetings

Older People's Conference
Charles Davis Trust
Maidenhead Talking Newspaper AGM and Tea Party

Schools/Clubs/Community etc

1st anniversary of the Hindu Society of Maidenhead
Annual Garden Party of the Maidenhead Branch of the MS Society
Attended several cricket matches with the Mayor's XI
Mayor's Team v Desborough Bowls Club
Renaming of Osgood Park, Foster Avenue, Windsor
Hurley Regatta
World Rowing Championships
Hurley Education Centre
1319 Project Fishing Competition
Opened Timbertown 2006
Opened the new Thames Hospicecare shop in Windsor
Swan Lifeline
Citizenship Ceremony
Welcome Service for Rev Philip Morse at High Street Methodist Church, Maidenhead
Lions Club of Maidenhead Sponsored Obstacle Horseride Presentation Evening
West London Aero Club Members' Day at White Waltham Airfield
Maidenhead Farmers Market 7th anniversary
Interfaith Cricket Match
Launched the Community and Business Excellence Awards
Opened the Maidenhead Arts Council Annual Exhibition
Slough and Windsor Observer Brunch
Maidenhead Lions Club FunDRun
Battle of Britain Civic Services in Windsor and Maidenhead
School visits - Alwyn Infant and Nursery School, Maidenhead; Lowbrook Primary School, Cox Green
Assisted with the judging of the Schools Art Competition (Frost Partnership)
Presented the Borough in Bloom Awards
Licensing and Installation of Revd Lucy Holt as Priest in Charge of St John the Baptist Church, Eton Wick
Private View of "Petals" Exhibition at Figura Gallery, Windsor
Twin Town Youth Sports Festival, Kortrijk, Belgium
Attended South Bucks Chairman's Charity Ball
Photocall - accepted a book from "Mr Morello and the animals"
International Women's Day - started the Thames Valley Soroptimists Sponsored Walk
Attended the opening of Ascot Library
Ploughing Match at Littlewick Green
25th anniversary Windsor Half Marathon

Concerts/Shows

Presented the prizes at the Fuchsia Show and the Evening Show of the Windsor Slough Chysanthemum Fuchsia and Pelargonium Society
Windsor Allotments and Home Gardens Association Annual Show and Fete
Littlewick Green Society Show
Attended the 70th Anniversary Old Windsor Handicraft, Produce and Horticultural Society Annual Show
Lynwood Legends Night at BEN, Lynwood, Sunninghill
Maidenhead Drama Guild "GamePlan"

5. PUBLIC QUESTIONS

i) Mrs Benta Hickley of Bells Lane, Horton will ask the following question of Councillor Wood, Lead Member for Transportation and Traffic Management:

"First Direct buses operate a zoned fare structure which generally results in a price increase where the route leaves Berkshire. Although within Berkshire, Horton and Wraysbury children (not attending Churchmead school) are in a separate zone to other RBWM villages and are denied a 1/2 price (child) fare and have to pay adult fare on the morning school bus service.

Why does RBWM allow a school bus service, which is run by a company in receipt of "...financial support from the Royal Borough…", to charge RBWM children living in Horton and Wraysbury adult rates to get to school?"

ii) Mr Charles Hollingsworth of Alwyn Road, Maidenhead will ask the following question of Councillor Wood, Lead Member for Transportation and Traffic Management:

"Can the Council give assurances that the results of a survey conducted in Courthouse Road relating to traffic calming will be taken into full consideration when deciding what action is to be taken in the area?"

6. PETITIONS

To receive any petitions presented by Members on behalf of registered electors for the Borough under Rule A.10. Councillors Burbage and Mrs Endacott have given notice of a petition.

7. POLITICAL BALANCE

The political balance and allocation of seats on the Standing Committees has been reviewed following the establishment of the Audit Panel at the last meeting of the Council.

Members are asked to note that the establishment of the Panel has resulted in the Liberal Democrat Group gaining three additional seat (on the new Audit Panel), the Conservative Group gaining two additional seats (on the new Audit Panel), the West Windsor Residents' Association gaining one seat and Councillor Gregory (Independent) losing one seat. It is suggested that the West Windsor Residents' Association be allocated the seat on the Overview and Scrutiny Committee previously held by Councillor Gregory, with the West Windsor Residents' Association nominating a substitute for that Committee (see item 8 below).

8. APPOINTMENT OF COMMITTEES / PANELS / FORUMS ETC

i) Audit Panel - Members will recall the establishment of the Audit Panel at the last meeting. Council is asked to approve the membership of the Panel as follows:

Councillor Werner (Ch), Councillors Adams and Eglise (LD), Councillors Hilton and Story (Con').

Substitutes: Councillors Holness, Howes and Wiles (LD) and Councillors Mrs Bateson and Wilson (Con')

NB: The Audit Panel is due to meet on a quarterly basis and the exact dates will be agreed with the Chairman.

ii) Overview and Scrutiny Committee - in line with item 7 above, Members are asked to note the nomination by the West Windsor Residents' Association of Councillor Mrs Endacott on the Overview and Scrutiny Committee with Councillor Gregory as substitute.

9. LOCAL DEVELOPMENT FRAMEWORK: CORE STRATEGY AND POLICIES DEVELOPMENT PLAN DOCUMENT: SUBMISSION DOCUMENT

To note progress of the Core Strategy and Policies Development Plan Document and consider its approval (see report attached at the bottom of this page)

10. AUDITORS' REPORT ON THE ANNUAL ACCOUNTS 2005/06

To consider the adoption of the audited accounts 2005/06 following consideration of the External Auditors' (KPMG) comments (see report attached at the bottom of this page)

11. NON-COUNCILLOR MEMBERS OF THE STANDARDS COMMITTEE

To consider applicants for the vacant position on the Standards Committee and appoint a replacement for the remainder of the 4 year period (see report attached at the bottom of this page)

12. MEMBERS' QUESTIONS

To receive Questions submitted under Rule 11.2

a) Question submitted by Councillor Mrs Bateson to Councillor Werner, Lead Member for Community Partnerships:-

Is the Lead Member in favour of introducing microchip bins in the Borough?

b) Question submitted by Councillor Wilson to Councillor Wood, Lead Member for Transportation and Traffic Management:-

Is the Lead Member satisfied with bus timetable availability in the Royal Borough?

c) Question submitted by Councillor Hilton to Councillor Wood, Lead Member for Transportation and Traffic Management:-

What is the Lead Member doing to improve bus services in the Borough?

d) Question submitted by Councillor Burbage to Councillor Scott, the Council's representative on the Thames Valley Police Authority:-

Does the Administration endorse the current level of on-street parking enforcement in Maidenhead?

e) Question submitted by Councillor Mrs Bateson to Councillor Werner, Lead Member for Community Partnerships:-

Is the Lead Member satisfied with the provision of public conveniences in the Borough?

f) Question submitted by Councillor Wilson to Councillor Wood, Lead Member for Transportation and Traffic Management:-

What is the Lead Member proposing to do in relation to the number of taxis operating from the rear of Maidenhead station and the congestion caused?

g) Question submitted by Councillor Rayner to Councillor Werner, Lead Member for Community Partnerships:-

Please can the Lead Member inform the residents of Wraysbury and Horton whether the Council were informed that the Environment Agency were to carry out trial bore and trial trenching along the route of the proposed Thames 3 Flood Alleviation Scheme?

h) Question submitted by Councillor Burbage to Councillor Eglise, Lead Member for Finance:-

How many net full time posts have been saved as a result of the implementation of the Customer Service Centre?

i) Question submitted by Councillor Mrs Hawkes to Councillor Werner, Lead Member for Community Partnerships:-

To date how many Anti Social Behaviour Orders have been issued in Datchet?

j) Question submitted by Councillor Rayner to Councillor Werner, Lead Member for Community Partnerships:-

Please can the Lead Member inform the residents of Horton and Wraysbury if the Council can help or support an application to the Home Office for cameras in the centre of the two villages in order to reduce vandalism whilst the police are not present outside office hours?

k) Question submitted by Councillor Mrs Yong to Councillor Mrs Gliksten, the Leader of the Council:-

How many court judgements have been made against the Council in the last 3 years and at what cost?

l) Question submitted by Councillor Burbage to Councillor Eglise, Lead Member for Finance:-

The 2006/7 Budget provided for savings from Corporate Initiatives amounting to £1,032,000. What Corporate Initiatives has the Authority decided to implement and how much money are each of these initiatives expected to save in 2006/7?

13. MOTIONS ON NOTICE

To consider the following Motions submitted under Rule A12:-

i) by Councillor Wood:

"This Council urges the Government in formulating its new national Aviation Strategy to have absolute regard to the overriding principles of sustainability in relation to all the key elements relating to environmental, social, health and economic considerations"

ii) by Councillor Mrs Howes:

"This Council utterly rejects the government's recent proposal to introduce a Housing and Planning Delivery Grant intended to come into effect in 2008/09, which seeks to provide financial incentives to local authorities to deliver more housing, with no recognition of the need for of sustainability, the need for affordable housing and improved infrastructure. The Council therefore calls upon our two parliamentary representatives to reject any such strategy and to use their position in parliament to urge the Secretary of State to withdraw this proposal."

14. LOCAL GOVERNMENT ACT 1972 - EXCLUSION OF THE PUBLIC

To consider passing the following resolution :-

"That under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the remainder of the meeting whilst discussion takes place on item 15 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1-7 of part I of Schedule 12A of the Act"