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Environmental Information Regulations Policy


This policy applies to all employees, elected members and our business partners.

In keeping with our objectives for openness, transparency and accountability, we have adopted a pro-disclosure position to information provision. However, when circumstances dictate, we will exercise our right to apply exceptions which may lead to some, or all, of the information requested being withheld.

Our Information Management Officer must be advised immediately when a request for environmental information is received so that it can be logged and monitored. Upon receipt of a written request we have 20 working days in which to comply with the request. The clock starts ticking on the day after receipt.

The application of exceptions must not be undertaken until our Information Management Officer has been consulted. In the event that the exception is applied a public interest test must be undertaken. Our Monitoring Officer will ensure that this is carried out appropriately. If the request is manifestly unreasonable we may choose to refuse the request. Under such circumstances we have a duty to advise the requester and if appropriate assist them to narrow the focus of their request to make it smaller.

Refusal notices are only to be sent out by our Information Management Officer.

All information that can be made readily available (i.e. it will attract no discussion about exceptions) should be published on the council's website as promptly as possible and, once there, should be regularly reviewed for accuracy, timeliness and completeness.

Business unit managers are responsible for ensuring they and their staff receive EIR training; their unit has documented procedures for dealing with EIR requests; their unit has documented procedures for pro-actively publishing information; their unit publishes and maintains their environmental information; they and their staff comply with this policy.

Failure to comply with this policy may lead to disciplinary action.

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Modified: 2015-09-17
Published: Mon, 14 Dec 2015 12:39:20
Author: Allison Helyer
Editor: Allison.Helyer
RDCMS ID: 28640
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