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Electoral Registration

From 10 June 2014 there are new ways to get your name onto the Register of Electors. There is a new online application form which can be completed by going to www.gov.uk/register-to-vote. You should have your National Insurance number with you as this will need to be supplied. If you are unable to register online then please call the Elections Office on 01628 683868 for a form to be posted to you or you can give some information over the phone and the office will complete the online registration for you. If you do not want to give the personal information of date of birth and National Insurance number over the phone then you will need to give your full name and address for a pre-printed form to be sent out, or you should visit the wesbite as shown above.

How is the new system diffferent?

- You can now register online at www.gov.uk/register-to-vote

- Everyone is responsible for registering themselves. Under the old system the 'head of a household' could register everyone who lived at their address.

- You need to proivde a few more details to register - including your national insurance number and date of birth. This makes the electoral register more secure.

How do I register under the new system?

1) Go to www.gov.uk/register-to-vote

2) Fill in your name, address, date of birth and a few other details. You'll also need your national insurance number, which can be found on your national insurance card, or in official paperwork such as payslips, or letters about benefits or tax credits.

3) Most poeple wh are already registered to vote will be registered automatically under the new system. They do not need to do anything. We will send you a confirmation letter towards the end of July to say you are registered. However, some pople will need to take action to join the new register. We are writin to people to tell them whether they need to take action.

4) Respond to the letter if you are asked to.

The letter will tell you whether you are on the new register or whether you need to take action. It will tell you what to do.

To find out more go to

The Current Register of Electors

A full revision of the electoral register was published on 17 February 2014 and this will remain in force until 30 November 2014. We are now in the period where we update the register on a monthly basis and therefore if you move house you should complete an application for registration via www.gov.uk/register-to-vote to update your entry on the Register of Electors.

Two Versions of the Register

The Royal Borough of Windsor and Maidenhead is obliged to publish two versions of the Electoral Register.

The full register lists everyone who is entitled to vote. Only certain people and organisations are allowed copies of the full register and they are only able to use it for specified purposes. These include:

  • electoral purposes;
  • crime prevention and detection; National Fraud Initiative
  • to enable credit reference agencies to fulfil their obligations under Money Laundering Regulations and to allow for the vetting of applicants for credit or applications which could result in granting credit.

The law specifies who may have a copy of the full register and for what purpose it can be used. It is a criminal offence for it to be passed on to anyone else or be used for any unauthorised purpose. The penalty is a fine of up to level 5 (currently £5000).

The open register leaves out the names and addresses of people who have asked for them to be excluded from that version of the register. The open register is available for general sale and can be used for any purpose. It can be bought by any person, company or organisation and can be used for commercial activities such as marketing. Once you have requested to opt out the choice will remain in force as long as the record remains valid. If you move you must re-register and make your open regiser choice again.

However, under section 11 of the Data Protection Act 1998, you can give the Electoral Registration Officer notice that you do not want your personal information to be used for direct marketing either permanently or until further notice. To do this you should complete the Electors Section 11 opt out form (pdf 56kb) if you are already on the register of electors. This request will come into effect from the next revision of the Edited Register following receipt of the request.


How to Register - Students may be able to register at home and their term-time address. So wherever you are on election day you can have your say. All you need to do is complete an application as detailed above; either online at www.gov.uk/register-to-vote or ask the local elections ofice for a form.

Voting at Elections - You can vote in the local government elections at both your home and your term-time address as long as they are not in the same local government area. However you can't vote twice in UK Parliamentary, Scottish Parliamentary, National Assembly for Wales or European Parliamentary Elections.

  • Electors Section 11 Opt Out Form

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Modified: 2015-02-25
Published: Fri, 27 Feb 2015 08:55:51
Author: Harjit Bains
Editor: Andrew.Scott
RDCMS ID: 8041
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