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Participatory Budgeting


Online Application Form

To submit a project, please complete the Online Application Form.

Guide to Neighbourhood Budgets

The Royal Borough of Windsor and Maidenhead encourages local people to take responsibility for projects which will benefit their neighbourhood. This process tells you how you can bid for up to £2,000 to support your neighbourhood project.

Those projects unsuccessful in the previous month's voting but that have received more than 2% of the votes will be carried forward. Projects that have been removed from the PB site will, as is currently the practice, be free to amend and re-submit the project should they wish to.

The Neighbourhood PB scheme is geared towards assisting local residents and community groups access funding to deliver schemes and projects that will benefit the residents of the Royal Borough. To this end, submissions are invited from community and third sector bodies. Public sector organisations including other parts of the council are not eligible for this funding stream.

The council has not set any timescales for the delivery of a particular project. Any organisation, group or individual can make as many applications as they wish. The council is committed to transparency so any information entered on your application form, excluding any contact information you do not want made public, will be published online.


The council does not defining what a neighbourhood is. The council runs other types of participatory budgeting opportunities, which are decided at a borough or town level. The purpose of this scheme is to fund smaller projects.

However, projects should:

  • be for the benefit of the neighbourhood
  • be legal and have appropriate permissions e.g. planning permission
  • consistent with the aims of the council and benefit the local area
  • be achievable with the money requested (up to £2,000), or including any other funding or support secured already.

The bidding process:

  1. Neighbourhood representatives complete the online application form.
  2. The projects and their application forms will be published online and the public will be invited to vote for their preferred project(s).
  3. Each voting round will last about 8 - 10 weeks, so all projects have an equal chance of getting votes.
  4. The voting closes and the council analyses the votes.
  5. The Councilors will consider the level of public support for each project and the Participatory Budgeting Sub-Committee will give final approval for the successful projects. Where appropriate Town Forums will be consulted.
  6. The successful project(s) receive funding of the amount requested, up to £2,000.
  7. Projects that are not successful will have their votes re-set to zero and will be submitted for the next period of voting.
  8. Those projects that have received less than 2% of the votes will be removed.
  9. The details of successful projects will be published online, and neighbourhood representatives will be invited to submit updates on progress or photographs of completed projects.
  10. This process will continue until all the money has been allocated.

Match funding

Funds are available to match any other support or funding secured by the project - up to £2,000 per project. For example, if a project costs £3,000 but £1,000 worth of equipment has been donated by a local sponsor, then the project may be eligible for an additional £1,000 from the Council.

Payment of Funds to Successful Projects

The money is usually paid by Bacs to the person, group or organisation named on the application form. There are no other conditions. The council will not be auditing how the money is spent, although projects that have been awarded funding will be invited to submit updates on progress of the projects, but this is not mandatory.

Further Information

If you have any questions or would like further information about this process, please email: neighbourhoodbudgets@rbwm.gov.uk.

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Modified: 2015-05-06
Published: Wed, 03 Jun 2015 13:43:07
Author: Allison Helyer
Editor: Allison.Helyer
RDCMS ID: 30662
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